Executive Assistant

Levi Strauss•San Francisco, CA

25d•Hybrid

About The Position

At Levi Strauss & Co., we are looking for a sharp and detail-oriented Administrative Assistant to join our Levi’s US/Canada Commercial organization and provide administrative support to two dynamic leaders at Levi Strauss & Co. This role is pivotal in enabling productivity, managing complex calendars, and ensuring seamless coordination across cross-functional teams. You will be a trusted partner, representing these leaders with professionalism and discretion. You will report into and provide executive assistance for the VP, US/Canada Merchandise Planning & Inventory Management (MPIM). You will also provide executive assistance for the VP, US/Canada Merchandising & Licensing. You will facilitate internal and external calendaring, point-to-point business travel planning, expenses, and special projects. Contribute to the excellent reputation of the company through professional, friendly and respectful interactions with all partners. Liaise with senior-level leaders and team members across the business and cultivate relationships between departments and improve communication across teams. Attend select team meetings, take notes, identify follow-ups, and send reminders. Manage demanding Outlook calendaring requests, while also keeping executives accessible. Handle confidential information whilst maintaining impeccable standards of information security. Be a brand extension for the leader that you support; escalate and communicate on their behalf and serve as a team liaison. Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests. Initiate purchase orders, reconcile invoices, and complete/track expense reports. Coordinate complex travel and expense reporting using Concur. Maintain impeccable standards of confidentiality and information security. Communicate with our teams to take action on projects.

Requirements

Minimum 5 years of high level, complex executive administration work experience supporting a senior-level executives
Experience with international and domestic travel arrangements.
Experience using a travel management tool such as Concur.
Experience supporting VP and above.
Must have a high degree of integrity when dealing with confidential information.
Can work with individuals at all levels.
Be on-call as needed, beyond standard business hours.
Advanced proficiency with MS Office Suite, and other digital technology and collaboration tools.
Experience with refining and integrating existing presentations using Google Slides or PowerPoint.

Responsibilities

Provide executive assistance for the VP, US/Canada Merchandise Planning & Inventory Management (MPIM).
Provide executive assistance for the VP, US/Canada Merchandising & Licensing.
Facilitate internal and external calendaring, point-to-point business travel planning, expenses, and special projects.
Liaise with senior-level leaders and team members across the business and cultivate relationships between departments and improve communication across teams.
Attend select team meetings, take notes, identify follow-ups, and send reminders.
Manage demanding Outlook calendaring requests, while also keeping executives accessible.
Handle confidential information whilst maintaining impeccable standards of information security.
Be a brand extension for the leader that you support; escalate and communicate on their behalf and serve as a team liaison.
Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
Initiate purchase orders, reconcile invoices, and complete/track expense reports.
Coordinate complex travel and expense reporting using Concur.
Maintain impeccable standards of confidentiality and information security.
Communicate with our teams to take action on projects.