YourLiebherrCareer: Executive Assistant
About The Position
The Executive Assistant supports the Managing Director by handling executive, travel, administrative, and coordination duties involving internal and external stakeholders, local and international partners, visitor planning, and business support across Liebherr USA locations. This role works closely with the managing director to coordinate travel and events, maintain critical records and archives, track documents and expenses, organize data, prepare routine and complex reports and presentations, and use Microsoft Office and AI-enabled productivity tools to improve communication, organization, reporting, and administrative efficiency.
Requirements
- Associate’s degree required
- 0-2 years of experience in administrative, coordination, or shared services support roles (Level I)
- 2-4 years of experience in administrative, coordination, or shared services support roles (Level II)
- 4-7 years of experience in administrative, coordination, or shared services support roles (Level III)
- 7+ years of experience in administrative, coordination, or shared services support roles (Level IV)
- Ability to obtain and maintain a valid driver license.
Nice To Haves
- Bachelor’s degree preferred in business, finance, IT administration, or a related field.
- Experience supporting multi-location operations is preferred.
- Advanced proficiency in Microsoft Office Suite and the ability to use AI tools effectively to enhance productivity and administrative support are also preferred.
- German language proficiency is a plus, but not required.
- Travel domestically and internationally up to 5% of the time.
Responsibilities
- Process and track all types of travel expense claims in accordance with company requirements.
- Coordinate travel arrangements, including flights, ground transportation, meeting logistics, and accommodations.
- Support VIP customer events by coordinating flights, transportation, accommodations, entertainment, and agendas.
- Coordinate shareholder-related activities, including jet and commercial flight arrangements, transportation, accommodations, and other event or travel needs.
- Plan meetings and visits for guests and visitors, including meeting rooms, hospitality, site logistics, local transportation, and factory tours.
- Maintain organized archives for contracts, agreements, delegation of authority documents, and related records.
- Arrange business-class travel bookings for all MD divisions and support customer flight bookings and travel management activities as assigned.
- Assist with preparation and tracking of cost summaries and expenditures.
- Track invoices, service agreements, and contracts.
- Prepare reports, schedules, and summaries for leadership review.
- Use Microsoft Office applications and AI-enabled productivity tools to support communication, scheduling, reporting, document preparation, and administrative efficiency.
- Research business topics, validate data, and present findings to support leadership decision-making.
- Apply critical thinking across a range of sales and service topics, adjusting quickly to shifting priorities and business needs.
- Compile, organize, and maintain business data, reports, and reference materials to support ongoing projects and operational needs.
- Assist with preparing presentations, briefing materials, and summaries for leadership meetings, business reviews, and special projects.
Benefits
- major medical, dental and vision insurance
- 401K plan with company match
- paid vacation and personal days
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
