Executive Assistant
About The Position
fresh is a global skincare brand within the LVMH Group, headquartered in New York City. We emphasize the look, feel, and scent in every product, transforming skincare into an elevated, sensual experience. Our collection of skincare, lip care, bodycare, and fragrances are available in 16 countries, across our fresh boutiques and digital channels, specialty and department stores, and more. We are an organization of curious creators who embrace innovation, optimism, and always keep our customers at the forefront. With a pioneering spirit, we are empowered to challenge the status quo and use our authentic voice to do the right thing for our people, our brand, and the environment. Here at fresh, we intentionally foster a spirit of belonging. We celebrate our diversity and support every employee to feel welcomed, valued, respected, and heard. By embracing curiosity and collaboration, we recognize that our differences strengthen us. We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to four C-Suite/Leadership Executives. The ideal candidate will be a detail-oriented, self-starter with excellent communication and interpersonal skills, capable of managing multiple priorities in a fast-paced environment.
Requirements
- 3-5 Years of Experience in Specified Field
- Proven experience as an Executive Assistant supporting C-Suite or leadership-level executives.
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Ability to maintain confidentiality and exercise discretion.
- Proactive and resourceful problem-solver.
Nice To Haves
- Experience with expense management systems like Medius and Concur is a plus.
- Bachelor's degree preferred.
Responsibilities
- Manage complex and ever-changing day-to-day schedules of the executives via Microsoft Outlook, scheduling and organizing meetings across multiple time zones.
- Anticipate all needs of the executives by thinking and working proactively with a one-step-ahead mentality.
- Prepare meetings and appointments by creating agendas, preparing conference rooms and audio/visual needs.
- Oversee the effective document management for the executives; maintain, prepare, review, and support in all aspects of records and information management.
- Coordinate domestic and international travel arrangements; prepare detailed travel itineraries inclusive of flights, visas, hotels, meeting agendas, etc.
- Oversee personal and departmental expenses, submitting all necessary invoices in Medius and credit card expenses in Concur in a timely manner.
- Handle confidential information meticulously; escalate any required information with discretion.
- Act as a liaison between executives and internal/external stakeholders.
- Assist with special projects and initiatives as assigned.
Benefits
- Fresh and LVMH Sponsored Trainings and Workshops for Personal and Professional Development
- Opportunities for networking and building relationships with LVMH Community and Network
- Opportunities to join internal communities: DEIB Council, Sustainability Champions, LVMH Employee Resource Groups
- Free professional consultation, referrals and counseling through the Employee Assistance Program (EAP)
- Free 24/7 confidential mental health support
- Comprehensive paid time off inclusive of Floating Holidays and Summer Fridays
- Fertility Services, Maternity and Newborn Support, Adoption and Surrogacy Assistance, including cryopreservation when part of fertility treatment
- Paid Parental Leave (Inclusive of Maternity, Paternity, Adoption, Surrogacy) at eligibility
- Travel & lodging for those who can’t access care
- Back-up dependent Care and Tutoring
- Fresh In-Store Discounts and Gratis
- LVMH Group Friends and Family Sales across all divisions within LVMH: Wines and Spirits, Watches and Jewelry, Perfumes and Cosmetics, Fashion and Leather Goods, etc.
- Pre-Tax Commuter Benefits through Wage Works
- Additional Health Club Discounts, Sporting/Entertainment Ticket Discounts, Insurance Discounts (Pet, renters, home)
- Medical, dental and vision
- 401k with Company Match + Additional Employer Contribution at eligibility
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
1-10 employees
