Executive Assistant - Government Law and Policy

Greenberg Traurig•Washington, DC

2d•$47 - $59•Onsite

About The Position

Greenberg Traurig (GT), a global law firm, is seeking a highly skilled Executive Assistant to join their Government Law & Policy Team in the Washington, D.C. office. This role provides high-level support to attorneys and directors, managing complex administrative tasks, document processing, and professional responsibilities. The Executive Assistant will also supervise and manage a team of Legislative Assistants, ensuring efficient operations and timely completion of assignments. The ideal candidate is a self-starter, detail-oriented, and thrives in a fast-paced, deadline-driven environment, with excellent communication and client service skills.

Requirements

Minimum of 5 years' experience as an administrative or executive assistant, in a professional administrative position in large or medium size law firm
Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook required, as well as document management and other office technologies
Extremely organized, detail-oriented, able to multi-task and prioritize their workload and work well under pressure
The successful candidate should be a self-starter, forward-thinking, action-oriented and focused
Excellent interpersonal skills and the ability to collaborate well in a team as well as work independently
Strong attention to detail and ability to manage time effectively
Requires the ability to work under pressure to meet strict deadlines
Excellent verbal and written communication skills
Learn quickly to adapt to new situations
The ability to respond outside of normal business hours

Nice To Haves

Bachelor's degree preferred

Responsibilities

Manages and maintains busy calendar, email and telephone; schedules appointments
Prepares and organizes travel arrangements
Maintains client files, updates contact lists
Drafts letters and correspondence (including word processing and proof reading)
Conserves attorneys and directors time by reading, researching and routing correspondence
Monitors, screens, responds to and distributes incoming communication
Processes reimbursement expenses, heavy expenditure reporting and credit card reconciliation
Manages client billing and collections, time entry
Heavy client contact for coordination and to assist with the management of client relationships
Supervises and manages a team of Legislative Assistants, including assigning and delegating work, monitoring performance, providing day-to-day guidance, and serving as the primary point of escalation for team-related matters
Coordinates workflow between Legislative Assistants and attorneys/directors to ensure timely and efficient completion of assignments
Assists in the onboarding and training of new Legislative Assistants and supports their ongoing professional development
Coordinates client engagement and conflicts process
Assists in business development initiatives and filings
Collaborate effectively with Administrative Support Coordinators, Legislative Assistants, and other members of the legal support teams
Utilize firm resources efficiently to achieve desired outcomes
Assist with overflow work and special projects as assigned