Executive Assistant

CloudHQ•Washington, DC

1d•Remote

About The Position

Who We Are Cloud Capital is a global investment management firm founded by Hossein Fateh, the Founder and CEO of CloudHQ LLC and Co-founder and former CEO of DuPont Fabros Technology (DFT). The firm was established to identify and capitalize on acquisitions of high-quality data centers across the globe. Cloud Capital acquires, manages, develops, and operates data centers to become the long-term owner and operator of choice for tenants globally. What the Role Entails The Executive Assistant will provide high-level administrative and operational support to senior leaders across Cloud Capital, ensuring the smooth coordination of calendars, travel, meetings, investor activities, and office operations. This role serves as a trusted partner to the team, helping drive efficiency, maintain organization across fundraising activities, and deliver a professional experience for investors, partners, and internal stakeholders.

Requirements

3–7+ years of administrative experience supporting senior professionals or small teams
Strong attention to detail and commitment to accuracy
Proven ability to manage multiple priorities and meet deadlines
Experience with calendar management, expense reporting, and travel coordination
Strong written and verbal communication skills
Proficiency in Microsoft Office Suite

Nice To Haves

Detail-oriented: High level of precision in scheduling, expenses, and logistics
Proactive: Anticipates needs and solves problems independently
Flexible across time zones: Comfortable supporting a team based in San Francisco while located in Washington, DC
Highly organized: Ability to keep processes and information structured and accessible
Professional and discreet: Handles sensitive information with the highest level of confidentiality

Responsibilities

Manage complex calendars across multiple time zones, including scheduling internal and external meetings
Coordinate domestic and international travel, including flights, accommodations, and itineraries
Prepare and process expense reports accurately and in a timely manner
Track receipts and ensure compliance with company policies
Assist with meeting preparation (materials, logistics, agendas as needed)
Serve as the primary point of coordination for San Francisco office administrative needs
Liaise with building management, vendors, and service providers (cleaning, supplies, maintenance, etc.)
Manage office supplies inventory and ordering
Support planning and coordination of occasional in-office events or meetings
Act as a reliable cross-functional partner, helping anticipate team needs
Maintain organized records and documentation
Handle ad hoc administrative projects as needed
Coordinate investor meetings and on-site diligence meetings
Organize logistics for investor events, annual meetings, dinners, and conferences
Maintain investor data rooms and CRM systems
Ensure data integrity across investor information
Generate basic reports on investor engagement activity and meeting history
Manage calendars and fundraising trackers