Executive Assistant

IREN • Fort Worth, TX

10d • Onsite

About The Position

Reporting to the SVP of Data Center Delivery, the Executive Assistant will own the department’s calendars, meeting rhythm and business administration, and clearing obstacles across the business so our leaders can stay focused on delivering data center capacity safely and on schedule. With 100% renewable energy, we build, own and operate our data centers and take pride in being at the forefront of sustainable solutions for the ever-evolving applications of high-performance compute. We believe that human progress is invaluable, but it should be done in the right way – responsibly, sustainably and having a positive impact on the communities we operate in.

Requirements

• Seven or more years of progressive administrative experience, including at least three years directly supporting senior leaders at Vice President level or above, with demonstrated success supporting several executives concurrently and the judgment to prioritize between genuinely competing demands
• A high school diploma or equivalent is required
• Highly proficient in MS Office specifically; Word, Excel, PowerPoint, Visio, SharePoint, and Outlook, with experience or exposure to procurement and finance systems such as SAP, Oracle, Coupa, NetSuite or Workday, and to project delivery tools such as Procore, Primavera P6, Microsoft Project or Smartsheet
• Strong written and oral communication skills, including proven active listening, and the ability to interact effectively with executive leadership, service providers and potentially members of the community
• Thorough research and problem-solving skills, including experience with problem solving in complex projects that have a company-wide impact
• Superior time management and multitasking skills with a strong sense of urgency, and demonstrated organization, prioritization and critical thinking skills
• Proven ability to work independently and take decisions on behalf of leaders within agreed boundaries, exercising absolute discretion with confidential commercial, customer and personnel information
• Able to satisfy pre-employment background check and site-access requirements

Nice To Haves

• Post secondary education in a relevant field such as business administration, office administration or project management is an asset
• Experience in data centers, construction or EPC, energy, utilities, mining or another capital-project-intensive industry, and in establishing administrative processes in a rapidly growing team rather than administering established ones, is highly regarded

Responsibilities

• Own complex, competing calendars for multiple VPs and Directors, resolving conflicts independently and protecting time for site visits and milestone reviews; coordinate high-volume travel, including lodging near remote campus locations and site-access requirements
• Prepare and track expense reports, corporate card reconciliations and mileage claims so that Finance deadlines are consistently met; draft, proofread and format correspondence, organizational announcements, presentations and briefing packs, and provide delegated inbox triage for department leaders
• Plan and run the department’s recurring meeting rhythm — leadership team meetings, project gate and milestone reviews, all-hands sessions and stakeholder updates — including agendas, pre-reads and logistics, capturing decisions, actions and owners and driving follow-up to closure
• Assemble monthly and quarterly reporting packs by gathering inputs from project managers, engineering and finance, and coordinate leadership participation in executive, board, investor and customer briefings
• Serve as the department’s primary point of contact for internal functions — Finance, Procurement, Legal, People & Culture, IT, Health & Safety and Operations — and for external consultants, EPC and general contractors and vendors, establishing clear communication pathways and escalation routes
• Intercept and resolve routine issues independently — site access requests, purchase order queries, invoice holds, onboarding delays, system permissions, facilities and IT needs — escalating only matters that genuinely require leadership attention and following up persistently until items are closed
• Support the department’s procurement lifecycle and assist with budget tracking, headcount and contractor rosters and cost accruals; administer consultant and contractor onboarding paperwork with Legal and Procurement, and maintain organized, version-controlled document repositories, standard templates and trackers
• Coordinate onboarding, offboarding and interview logistics for department hires and contractors; organize site visits, executive and customer tours, town halls and team events; and provide day-to-day workspace support, backup cover and mentoring to administrative colleagues as the department scales

Benefits

• Base salary
• Annual performance incentives
• Equity programs
• Medical, dental, and vision insurance coverage – 100% company paid for employees, 75% company paid coverage for dependents
• Company-paid life and disability insurance
• Voluntary life, critical illness, and accident coverage available
• Health Savings Accounts (HSA) – when combined with the High-Deductible Health Plan
• Employee Assistance Program and wellness resources
• 401(k) retirement plan with company match
• Financial wellness tools and resources
• Paid Time Off (PTO) and paid holidays
• Flexible work arrangements
• Opportunities for advancement and internal mobility
• Training and personal development opportunities
• Company events and team-building activities
• Relocation (as applicable and based on successful candidate circumstances)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED