Executive Assistant

ASR INTERNATIONAL•The Woodlands, TX

4d•$45 - $50•Onsite

About The Position

ASR International Corp is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to three senior leaders on the Sales and Commercial Leadership team. The role serves as a trusted business partner, managing complex calendars, coordinating travel, supporting customer-facing events, and helping ensure smooth day-to-day operations across a geographically dispersed leadership team. The Executive Assistant will interact professionally with internal stakeholders, customers, and external vendors and must be able to work independently in a fast-paced environment while handling sensitive information confidentially. The position is based at 9110 Grogans Mill Rd, The Woodlands, TX 77380. The schedule is 40 hours per week, Monday through Friday. The contract is for up to 12 months, with a possibility of extension. A bachelor's degree is required, though a high school diploma or GED with equivalent relevant administrative experience will be considered. A minimum of 5–8 years of relevant experience is required. Salary is negotiable and commensurate with background and applicable experience.

Requirements

Bachelor's degree from an accredited university or college, or a high school diploma/GED with equivalent relevant administrative experience.
Minimum 5–8 years of Executive Assistant, Senior Administrative Assistant, or related experience supporting senior leaders.
Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
Prior experience supporting multiple executives simultaneously.
Experience coordinating customer events, conferences, and executive meetings.
Experience working with geographically distributed teams and international stakeholders.
Experience managing complex executive calendars and travel arrangements.
Strong organizational, prioritization, and multitasking skills.
Excellent verbal and written communication skills.
Demonstrated ability to work effectively with stakeholders at all levels of an organization.
Must be a U.S. citizen or permanent resident.

Nice To Haves

Experience within the oil and gas, energy, or industrial sector.
Knowledge of SAP Ariba, Fieldglass, Concur, or similar business systems.
Executive presence and professionalism.
Strong relationship-building skills.
Attention to detail.
Problem-solving and critical thinking.
Initiative and accountability.
Customer-service mindset.
Adaptability and flexibility.
Ability to manage competing priorities in a dynamic environment.

Responsibilities

Provide dedicated executive administrative support to three senior leaders located across Houston and London.
Manage complex calendars, schedule meetings, and coordinate activities across multiple time zones.
Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.
Process travel and expense reports and support related administrative activities.
Coordinate meetings, conference rooms, and executive-level business engagements.
Serve as a liaison between executives, internal stakeholders, customers, and external vendors.
Support planning and execution of customer meetings, conferences, leadership events, and other business functions.
Coordinate event logistics, including venue arrangements, communications, attendee management, and meeting materials.
Assist with vendor coordination and administrative procurement processes as needed.
Maintain confidentiality when handling sensitive business information and executive communications.
Anticipate administrative needs and proactively resolve scheduling and operational issues.
Support day-to-day office and organizational activities to ensure efficient business operations.
Manage calendars and requirements for three executives in different work locations.