Executive Assistant

Acenda•Glassboro, NJ

6d•Remote

About The Position

Acenda Integrated Health provides 100+ behavioral health programs, including mental health services, crisis care, substance use recovery, family therapy, maternal and pediatric support, and residential programs across New Jersey. Our team enjoys competitive benefits, work-life balance, professional development, and team engaging events. Acenda is recognized as a multi-year Top Workplace by USA Today and The Inquirer and a Top Workplace Culture award winner for Work-Life Balance as well as Joint Commission accredited and certified by MHCA and the New Jersey Alliance for Children, Youth, and Families. Join #TeamAcenda and make a lasting impact. Job Overview The Executive Assistant (EA) to the Executive Director (ED) provides high-level administrative, operational, and strategic support to the ED of CHEW-NJPHI. This role is critical to ensuring the effectiveness, efficiency, and alignment of executive operations across a fast-paced, mission-driven organization. The EA serves as a trusted partner to the ED, helping to manage priorities, coordinate internal and external engagements, support board and stakeholder communications, and ensure seamless execution of key initiatives. This role requires sound judgment, discretion, strong organizational skills, and the ability to anticipate needs in a dynamic environment. As an integrated health organization Acenda values the use of evidence-based practice or EBP's. Program Info New Jersey Public Health Institute, The Center for Health Equity & Wellbeing aims to actively promote collaborative and community-driven partnerships to effect policies and practices that improve health, strengthen public health infrastructure, leverage resources to foster collective impact and social justice, and systemically advance equity and quality of life for all. By joining NJPHI, you will be key to building and sustaining impactful public health initiatives. You will be part of a mission-driven organization dedicated to health equity, continuous quality improvement, and meaningful policy change in New Jersey. This is a dynamic opportunity to lead, innovate, and drive progress in public health programs and services across the state.

Requirements

Bachelor’s degree or equivalent experience required.
Minimum of 5 years of experience supporting senior executives, preferably within healthcare, public health, nonprofit, or government settings.
Demonstrated exceptional organizational, time management, and multitasking skills, along with strong written and verbal communication abilities that reflect a professional and polished tone.
Ability to exercise a high level of discretion, judgment, and professionalism while working independently in a remote environment and managing multiple priorities.

Nice To Haves

Experience supporting executive leadership within a mission driven or public health organization preferred.
Familiarity with New Jersey’s health, policy, or nonprofit landscape, as well as experience supporting boards or governance processes, is highly valued.
Proficiency in Microsoft Office Suite, virtual meeting platforms, and project management tools preferred.

Responsibilities

Manage the Executive Director’s calendar, priorities, and scheduling across internal, external, and stakeholder engagements.
Anticipate needs and proactively prepare briefings, materials, and follow-up items for meetings, events, and decision-making.
Support prioritization and time management aligned with CHEW-NJPHI’s strategic goals while drafting, editing, and managing high-level communications, including emails, memos, and presentations.
Coordinate Board of Directors meetings and materials preparation.
Support the development of board reports, including Mission and Program Updates, Operations, and Risk and Challenge reporting.
Maintain board records, documentation, and follow-up actions to ensure effective governance and communication.
Serve as a liaison between the Executive Director and internal team members to ensure alignment, communication, and follow-through across initiatives.
Track key initiatives, deliverables, and deadlines across programs and partnerships while supporting coordination of cross-functional meetings and stakeholder convenings.
Assist with logistics for convenings, webinars, and statewide engagements.
Serve as a first point of contact for external partners, including government, healthcare, nonprofit, and philanthropic stakeholders.
Coordinate stakeholder outreach, meeting scheduling, and communications while supporting partnership development through organized materials, engagement tracking, and timely follow-up.
Maintain organized systems for documents, communications, and workflows to support operational efficiency.
Support expense tracking, travel coordination, and administrative processes while ensuring confidentiality and professionalism in handling sensitive information.