Executive Assistant

Ivy Tech Community College•Evansville, IN

5d•Onsite

About The Position

Ivy Tech Evansville seeks an experienced Executive Assistant to provide high-level administrative support to the Chancellor and other senior staff. This role will ensure the smooth-running of the office, working both on a one-to-one basis with the Chancellor, but also on a wider basis with internal and external stakeholders. This position will additionally support the facilitation of campus strategic initiatives through direct interaction and coordinating events, activities, and meetings.

Requirements

Associate degree in Administrative Office Technology or related field.
Minimum five years of administrative experience for executives.
Experience in facilitation of meetings, events, and schedules

Nice To Haves

Bachelor’s degree.
Office management and supervisory experience preferred.
Microsoft certifications a plus.
Five to seven years of administrative experience in higher education or related field.

Responsibilities

Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the Chancellor's behalf.
Managing the Chancellor's calendar, including making appointments and prioritizing the most sensitive matters.
Serves as first point of contact in the Chancellor’s Suite and filters traffic.
Serves as Regional Board of Trustees liaison. Prepare agendas, transcribe minutes of meetings, coordinate events, maintain contact information, and actively communicate with group.
Organizes special events.
Maintains departmental budget, orders supplies, processes reimbursements, and maintains files.
Schedules and oversees use of board room.
Coordinates campus wide engagement with community stakeholders.
Coordinates facilitation and process improvement projects for the campus.
Coordinates facilitation projects with external stakeholders.
Handles details of highly confidential and critical information.
Independently manages tasks and projects with competing priorities and deadlines; screens and prioritizes communications from external and internal sources; organizes and maintains administrative processes.
Maintains a professional work environment and serves as principle contact with college and external constituents from local, state and national agencies, councils, and other organizations.
Completes assigned special projects and tasks with minimal supervision.
Coordinates regional speaking opportunities for reporting to System’s Office.
Supports Grants Process.
Assist Marketing and other departments on projects that need to come from the Chancellor’s Office.
Mailings and scanning documents for permanent records.

Benefits

Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services