Executive Assistant

Cemex•Orlando, FL

1d•Onsite

About The Position

The executive assistant provides high-level administrative support to company executives by conducting research, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives.

Requirements

5-10 years experience supporting C suite level Executives
5-10 years experience with calendar management, arranging travel and meeting coordination.
Highly analytical, discreet and diplomatic
Strong project management skills and detail oriented
Robust network & interpersonal communication skills, including written communications (English-Spanish)
Self-confident, resourceful with stakeholder-oriented thinking and well-rounded business perspective
Experience in a high volume, fast paced environment with strong attention to detail
Ability exercise discretion with confidential information

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Complete a broad variety of administrative tasks for the Executive including: managing extremely active calendars; complete expense reports; compose and prepare correspondence; arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings
Communicate directly, on behalf of the Executive with executives, administrative and management personnel on all matters related to the organization
Research, prioritize and follow up on incoming issues and concerns addressed to the Executive, including sensitive or confidential issues. Determine appropriate course of action, referral or response
Manage multiple projects in a fast-paced environment and prioritize projects that requires the Executive’s involvement, including off-site high level visits, involving the management of critical logistics, such as developing schedules or preparing meetings, arranging facilities, IT support, caterers, issuing information and invitations, and working alongside other internal departments as needed
Work closely and effectively with the Eexcutive to keep them well informed of upcoming commitments and responsibilities, and help to build relationships crucial to the success of the organization
Highly focused and results-oriented in supporting complex, deadline-driven operations, able to maintain goals and priorities and resolve issues in initial stages
Assist with some personal matters