Executive Assistant
Clair•New York, NY
•$200,000 - $250,000•Onsite
About The Position
Clair is seeking an exceptional Executive Assistant to support their CEO. This role goes beyond traditional calendar management, focusing on acting as a force multiplier for the CEO who is heavily involved in strategic partnerships, fundraising, and company leadership. The Executive Assistant will coordinate meetings, manage follow-ups, track outreach, and maintain momentum with external stakeholders, requiring assertiveness, information tracking, and urgency management. The ideal candidate is highly organized, detail-oriented, proactive, and motivated by company growth.
Requirements
- 4+ years of Executive Assistant experience supporting senior executives
- Previous experience supporting a Chief Revenue Officer, Head of Sales, Founder-led sales organization, or similarly customer-facing executive is required
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication skills
- Comfortable operating in a fast-paced startup environment with shifting priorities
- Highly proactive and able to work independently
- Ability to influence without authority and keep people accountable to deadlines
- Strong judgment and discretion when handling sensitive information
- Experience coordinating complex calendars and external stakeholder meetings
- Willingness to occasionally travel and support company events as needed
Nice To Haves
- Love being the person who knows what's happening before everyone else does
- Get satisfaction from turning chaos into order
- Aren't afraid to send the follow-up, ask the hard question, or push for an answer
- Take pride in being incredibly organized
- Enjoy working alongside ambitious people building something meaningful
- View every problem as solvable with the right amount of persistence and creativity
Responsibilities
- Manage and optimize the CEO's complex calendar and priorities
- Coordinate internal and external meetings across multiple stakeholders and time zones
- Prepare meeting materials, agendas, and briefing documents
- Help ensure action items and commitments are captured and completed
- Serve as a trusted gatekeeper and strategic partner to the CEO
- Provide ad-hoc personal administrative support and lifestyle management
- Coordinate meetings with prospective customers, partners, investors, and advisors
- Drive scheduling across busy executives and external stakeholders
- Track meeting requests, follow-ups, and next steps
- Partner closely with Sales, Partnerships, and Leadership teams to keep opportunities moving
- Help maintain CRM hygiene and sales process discipline
- Proactively chase down information and remove bottlenecks that could slow deals
- Create systems and processes that help the CEO operate more efficiently
- Maintain organization across key initiatives and strategic projects
- Anticipate needs before they become urgent
- Help prepare for board meetings, leadership meetings, offsites, and customer events
- Act as a true partner and life-optimizer, managing everything from complex business calendars to occasional personal scheduling and logistics so the Executive can operate at peak productivity
Benefits
- Medical, Dental, & Vision Coverage, with option to extend to your family
- Fully-paid parental leave
- Company-sponsored 401k, HSA, and FSA
- Unlimited vacation for salaried roles, generous PTO for hourly roles
- Work from home setup allowance
- Access to your earnings every day on Clair
- Company-sponsored short-term and long-term disability insurance
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
