Executive Assistant

Charlotte Tilbury•New York, NY

About The Position

The Executive Assistant’s primary role is to be the ‘right hand person’ to the General Manager and SVP, Marketing + Experience of the North America region. The ideal candidate will need to understand and manage prioritization of meetings, workload and recommend and administer effective meeting cadence across the local NA Leadership team and external suppliers/retailers. The role requires a firm understanding of the dynamics of the business and its individual departments, priorities, people, and strategies. The ideal candidate will have excellent organizational and people skills, a determination to make things happen and the initiative to thrive in a fast-paced environment.

Requirements

3+ years of experience in administrative support of at least 1 key leader.
Proficiency in Microsoft Office Suite.
Proven ability to convey complex messages succinctly and convincingly.
Exemplary written and verbal communication skills.
Commitment to confidentiality and discretion when handling sensitive information, ensuring utmost privacy of executive-level communication and documents.
Consistent ability to manage workload prioritization, long-term projects, and urgency of immediate needs.
Operate with a high level of emotional intelligence and integrity.

Responsibilities

Calendar & Inbox Management: Accountable for the management of General Manager’s calendar and inbox, ensuring time is managed effectively by understanding daily and weekly priorities.
Determine General Manager priorities; make judgement calls on appointments and meetings to maximize reach and impact.
Strategic approach to the use of available meeting hours, managing multiple time zones and recommending efficiencies in meeting regularity and attendance.
Proactively anticipate conflicts as new priorities arise and adjust calendar as needed.
Prioritize inbox, looking ahead to ensure all pre-read and meeting agendas are received, action items are complete, and incoming request are prioritized and surfaced regularly.
Travel & Expenses: Manage T&E budget.
Coordinate and book international trips and time with regional teams in store.
Support for Global team gatherings and agendas.
Raise necessary POs and liaise with the Global Finance Team to ensure timely processing of invoices.
Project Management: Assist in large scale North America corporate events.
Key Relationship Management: Identify needs and create efficiencies for General Manager.
Partner with global Executive and Administrative support to align on priorities and calendar management.
Liaise with Leadership Team to support.