Executive Assistant - Vetter Health Services

Vetter Senior Living•Elkhorn, NE

11d

About The Position

Vetter Health Services is seeking an accomplished, forward-thinking Executive Assistant to support its Home Office executive team. This trusted role provides high-level administrative, operational, and project support in a fast-paced environment. The Executive Assistant uses sound judgment and critical thinking to anticipate needs, assess priorities, solve problems, and facilitate complex work across multiple leaders and departments. Responsibilities include managing executive calendars, travel, events, presentations, and communications; organizing information; coordinating follow-through; and bringing clarity and structure to complex administrative matters. Success is measured by the ability to reduce administrative burden, keep important initiatives moving, and help executive leaders focus on strategic priorities. The role supports the organization's mission of “Dignity in Life.”

Requirements

Progressive experience in an Executive Assistant or senior administrative role supporting executive-level leaders, including responsibility for complex assignments, confidential matters, cross-functional coordination, and independent follow-through.
Experience coordinating meetings, travel, events, and project timelines.
High proficiency with Microsoft Office 365, especially Word, PowerPoint, Outlook, and Excel.
Ability to create polished training presentations and business communications.
Exceptional organizational and multitasking skills with attention to detail.
Strong written and verbal communication abilities.
A high level of professionalism, discretion, and customer service.
Demonstrated critical-thinking and problem-solving ability, including assessing complex situations, organizing ambiguous information, evaluating options, recommending practical solutions, and moving work forward with appropriate independence.

Responsibilities

Provide high-level administrative and operational support to executive leaders, anticipating needs, clarifying priorities, resolving issues, and independently managing complex assignments from initiation through completion.
Coordinate national and regional convention and conference schedules, including event registration, travel logistics, hotel accommodations, and itineraries.
Manage executive travel arrangements from planning through execution.
Prepare, edit, and format professional presentations, training materials, and reports.
Assist with the development and organization of internal training events and meetings.
Manage complex calendars, competing priorities, deadlines, and follow-up commitments; identify potential conflicts or barriers, recommend practical solutions, and help leaders focus on organizational priorities.
Lead and support complex special projects and company-wide initiatives across departments by gathering and organizing information, coordinating stakeholders, monitoring action items, identifying risks, and ensuring timely follow-through.
Handle communications and documentation with discretion and confidentiality.
Act as a liaison between executives, internal teams, and external partners to support collaboration.