Health Services Assistant

Bureau of Prisons/Federal Prison System • Leavenworth, KS

7d

About The Position

The Health Services Assistant supports the Health Services Department in a correctional institution by processing budget, medical, and other administrative documents. The role includes updating, maintaining, researching, inventorying, and filing records; prioritizing tasks; soliciting feedback; preparing and consolidating reports; and retrieving and maintaining records for two cost centers and monthly accruals.

The incumbent assists with technical and analytical tasks involving complex medical-material procurement and serves as a liaison between Financial Management and Health Services. The position also coordinates with community hospitals and contract consultants on billing, patient appointments and procedures, and outside medical contractor timesheets. The assistant works with outside institutions and medical facilities to obtain medical information and care for inmates, including scheduling and prioritizing care, securing approvals, arranging transportation, and coordinating routine and emergency medical transfers with institution officials and receiving institutions.

Like all correctional institution employees, the incumbent is responsible for maintaining institutional security. Correctional responsibilities take precedence over other duties and are performed regularly and recurrently. Appointment is subject to specified pre-employment screening, and successful completion of a three-week Introduction to Correctional Techniques course in Glynco, Georgia is required.

Requirements

• U.S. citizenship is required.
• GL-05 education qualification: four years above high school; alternatively, qualifying specialized experience or a combination of education and experience may meet the requirements.
• GL-06 education is generally not credited above GS-5, except that directly related graduate education may be credited in limited cases; alternatively, qualifying specialized experience may meet the requirements.
• Specialized experience must be at least one year and equivalent in difficulty and complexity to the next lower grade level, and must equip the applicant to perform the position's duties.
• Qualifying experience examples include maintaining medical and financial records; preparing and entering medical data into a computer system; and preparing, processing, and maintaining medical and financial forms, documents, and reports.
• For GL-06, qualifying experience examples also include scheduling health care appointments, preparing purchase requests, and coordinating orders and shipment of purchased medical items.
• GL-05 applicants may qualify through a combination of education and experience relevant to the major duties.
• If using education to meet or substitute for experience, upload legible transcripts with identifying information through USAJOBS at application time. Coursework and degrees must be from an institution accredited or pre-accredited by an accrediting body recognized by the U.S. Department of Education.
• Foreign education must meet applicable recognition requirements.
• Appointment is subject to satisfactory completion of a pre-employment and panel interview, urinalysis, physical, and background investigation.
• Applicants must satisfactorily pass screening requirements related to NCIC and a credit check.
• Applicants not currently working in an institution must complete a qualification inquiry regarding misdemeanor domestic violence convictions to be authorized to carry a firearm.
• Successful completion of the three-week Introduction to Correctional Techniques course in Glynco, Georgia is required.
• Applicants seeking CTAP or ICTAP selection priority must meet program eligibility criteria, be rated well-qualified, and submit the required eligibility documentation.
• A maximum entry age of 36 applies to original appointment to a Bureau of Prisons institution position, subject to stated exemptions for qualifying prior federal law enforcement coverage and certain veterans.

Responsibilities

• Process budget, medical, and other administrative documents, including updating, maintaining, researching, inventorying, and filing records.
• Prioritize assigned tasks, solicit feedback, prepare and consolidate reports, and retrieve and maintain records for two cost centers and monthly accruals.
• Assist with technical and analytical tasks involving complex medical-material procurement.
• Serve as a liaison between the Financial Management Department and the Health Services Department.
• Coordinate with community hospitals and contract consultants regarding Health Services billing, patient appointment and procedure scheduling, and outside medical contractor timesheets.
• Liaise with outside institutions and medical facilities to obtain medical information and care for inmates.
• Schedule and prioritize medical care, secure approvals, arrange transportation, and coordinate routine and emergency medical transfers with institution officials and receiving institutions.
• Maintain the security of the institution; correctional responsibilities take precedence over other duties and are performed regularly and recurrently.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED