Executive Assistant

Roofstock•Oakland, CA

25d•Hybrid

About The Position

As the leading end-to-end investment platform for single-family rental homes (SFR), our mission is to reinvent the rental housing ecosystem for the benefit of all. We successfully merge our passion for helping investors build wealth through real estate with cutting edge technology that transforms the way they do it. With a talented team of 750+ Roofsters, our collaborative, can-do culture is what fuels our growth. In 2022, we closed on our Series E, raising $240 million, and have offices in the Bay Area and New York City. Our growth includes recent acquisitions of Stessa (financial and asset management software), RentPrep (tenant screening and placement service for landlords), and Mynd (property management platform for both Retail and Institutional investors). In 2025, Roofstock took an ownership stake in Casago (short-term rental management services), expanding our platform to support both long-term and short-term rental investment services. As an Executive Assistant, your core focus will be supporting the CEO, while also offering light, supplemental assistance to other C-suite executives as needed. The key to the success of this position is the ability to handle multiple tasks at once, offer superior organization skills and a high level of attention to detail. In this role, you will be exposed to all aspects of the business, and will learn a lot about our industry and the start up environment. This is a great opportunity for the right candidate to learn and develop with a fast-paced growing start-up!

Requirements

2-4 years of experience supporting executives, direct experience supporting the C-Suite Leaders preferred
Strong verbal and written communication skills
Excellent organizational skills and attention to detail
Demonstrated ability to manage complex tasks and prioritize competing demands; must be a flexible problem solver
Ability to take a straightforward, proactive approach to supporting the C-Suite Leaders
Committed to, and enthusiastic about, the mission and vision of the organization
Adept at multitasking in a fast paced, changing environment
Able to work independently and take initiative with little direction
Ability to drive and influence change
Exhibit a high degree of maturity, honesty, trust, and integrity and cultivates these qualities in others
Proficiency in G-Suite (Gmail, Docs, Sheets, Slides); Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Must be authorized to work in the U.S. is a precondition of employment and we are unable to sponsor H1-B Visas at this time.
Any offer of employment is conditioned upon the successful completion of a background investigation.

Responsibilities

Own and manage the CEO's calendar end-to-end including proactive scheduling, reprioritization, and conflict resolution
Offer light, as-needed scheduling support to the broader C-suite
Effectively schedule business travel including flights, ground transportation, overnight accommodations and meals for the supporting leaders
Act as the external contact point, providing phone and email support, screening and follow-up on phone calls and voicemails
Project manage both on and off-site meetings as well as team events - travel planning, site selection/prep, menus, and meeting attendee logistics
Provide general administrative support to the executive team to include: Receiving and interacting with visitors, Answering and managing incoming calls, Maintaining paper and online records, Monitoring and organizing Executive’s inboxes, Providing other daily support as needed
Perform accounts payable processing and other basic accounting functions as needed to include: Handling expense accounts and reimbursements via Coupa, Assist with entering and processing approved payments as needed, Maintaining detailed files/records
Handle confidential and sensitive information
Provide backup office management support as needed (weekly lunch orders, supplies, office POC)
Be available to support the executives outside of normal business hours as needed