Executive Assistant

Penguin Solutions•Fremont, CA

1d•$90,000 - $120,000•Hybrid

About The Position

The Executive Assistant to the Chief Human Resources Officer (CHRO) provides high-level administrative, operational, and communication support. The role is a trusted partner and liaison across the leadership team, customers, partners, and internal teams. The ideal candidate is organized, proactive, discreet, and able to use sound judgment in a fast-paced global technology environment where priorities may shift quickly. The position is based in Fremont, California, and requires at least three days per week onsite. Limited travel may be required to support executive meetings, customer events, and company leadership engagements.

Requirements

At least 8 years of executive administrative experience supporting executive leaders, or equivalent experience in a similar organizational or administrative role.
Bachelor’s degree, or equivalent combination of education and relevant experience.
Demonstrated ability to manage complex calendars, competing priorities, confidential information, and executive-level communications with professionalism and sound judgment.
Exceptional organizational skills, attention to detail, follow-through, and proactivity.
Strong written and verbal communication skills and ability to interact effectively with executives, customers, partners, employees, and external stakeholders.
Eagerness to learn technology and embrace AI.
High degree of discretion, integrity, and professionalism when handling sensitive or confidential information.
Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Ability to work independently, exercise good judgment, solve problems, and remain composed in a fast-paced environment.

Nice To Haves

Experience in a public company, preferably in technology, semiconductor, AI infrastructure, manufacturing, or a global business environment.
Experience with expense management, travel booking, and collaboration tools.
Experience coordinating executive meeting materials, investor or customer visits, or large-scale leadership events.

Responsibilities

Manage the CHRO’s complex calendar and priorities, resolve conflicts, coordinate meetings, prepare materials, and ensure readiness for internal and external engagements.
Coordinate domestic and international travel, including itineraries, transportation, meeting logistics, required documentation, and expense reporting.
Support leadership meetings, customer visits, investor-related engagements, and company events by managing logistics, preparing materials, and tracking follow-up actions.
Serve as a professional and confidential point of contact for the CHRO and other executives, handling sensitive business, personnel, financial, and strategic information with discretion.
Draft, edit, proofread, and format correspondence, presentations, briefing materials, meeting notes, and other executive communications.
Partner with executive assistants and cross-functional teams to align priorities, coordinate communication, improve processes, and ensure timely completion of action items and deliverables.
Lead special projects and ad hoc assignments with ownership, sound judgment, and attention to detail.