Executive Assistant - President/ CFO

Foundation Building Materials•Santa Ana, CA

5d•$35 - $40•Onsite

About The Position

The Executive Assistant plays a critical role in providing high-level, confidential administrative support to senior executives. This position requires strong organizational capability, proactive communication, sound judgment, and the ability to operate with discretion. The Executive Assistant manages complex calendars, coordinates travel, prepares presentations and reports, supports board-related activities, and serves as a key liaison between executives and internal/external stakeholders. This role requires the ability to prioritize, anticipate needs, respond quickly, and maintain a high level of professionalism in a fast-paced environment. We are currently seeking an experienced, highly organized, and service-oriented Executive Assistant to support our President and Chief Financial Officer (CFO) and select members of the Executive Leadership Team at our Santa Ana, CA headquarters.

Requirements

Bachelor's degree preferred
5+ years of experience supporting C-suite or senior executives, preferably in a mid-size or large organization
Exceptional organizational and time management skills with the ability to manage and prioritize multiple tasks
Strong written, verbal, and interpersonal communication capabilities
High proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience preparing executive-level presentations
Maintain a strong working knowledge of Microsoft Teams, including scheduling and managing virtual meetings.
Demonstrated ability to act with discretion, confidentiality, and sound judgment
Strong problem-solving capability and meticulous attention to detail
Ability to work independently, collaboratively, and under minimal supervision
Adaptability to changing priorities and deadlines in a fast-paced business environment
Occasional evening or weekend work may be required
Ability and willingness to work overtime as business needs dictate
Travel up to 5%
Commitment to FBM's core values: Safety, Customer Focus, Teamwork, Integrity & Honesty, and being a Company of Choice for employees and customers

Nice To Haves

Experience coordinating and running the company's quarterly Town Hall meetings, including managing presenters, monitoring attendee participation, troubleshooting technical issues, and ensuring a seamless experience for all participants.

Responsibilities

Provide direct administrative support to the President, CFO, and other assigned executive leaders
Manage complex calendars, schedule meetings, coordinate logistics, and resolve conflicts proactively
Coordinate travel, prepare itineraries, and manage expense reports
Maintain advanced awareness of executive priorities, ensuring leaders are prepared for meetings, presentations, and commitments
Handle confidential information with the highest degree of discretion and judgment
Serve as a primary point of contact and liaison for internal and external stakeholders interacting with supported executives
Draft, edit, and prepare correspondence, memos, presentations, and reports
Build positive, professional relationships across departments and functional areas within FBM
Assist executives with special projects, cross-functional initiatives, and follow-up actions
Track deadlines, deliverables, and milestones to ensure items remain on schedule
Support creation and refinement of presentations, dashboards, and executive briefings
Organize and maintain executive files, documents, and associated systems
Ensure professional meeting preparation, including agendas, minutes, and action item tracking
Anticipate needs and proactively strategize to optimize executive time and effectiveness
Provide backup support to other administrative team members as required
Partner closely with the Lowe's Executive Team EAs to coordinate calendars and schedule meetings involving the President and senior leadership
Coordinate with the Lowe's Aviation team to arrange executive travel for Board of Directors meetings, Quarterly Earnings meetings, Executive Leadership Team (ELT) meetings, and other executive travel as required
Serve as the primary point of contact between FBM and Lowe's executive offices, ensuring seamless communication and coordination
Plan and execute meetings, training sessions, and special events held at the Home Office
Coordinate Regional Vice President (RVP) meetings and events
Support District Manager (DM) meetings, leadership summits, and training programs
Manage venue logistics, catering, audiovisual requirements, room setup, attendee communications, and event materials
Serve as the on-site coordinator to ensure events run smoothly and provide a positive experience for attendees
Plan and execute the annual leadership conference, FBM University, serving as the liaison between the hotel, event management company, and leadership team
Manage the event preparation timeline, leadership meetings, and action items for participating teams
Coordinate event communications, contracts, and travel between FBM and the event management company
Work with the Lowe's Sports & Partnership team to support partnership-related activities
Prepare the President's coffee each morning as part of his daily routine
Coordinate and order lunch for the executive team daily, ensuring meals arrive in time for the team to eat by 11:15 a.m., including confirming attendees and placing orders in advance
Coordinate with Home Office staff for executive conference and executive kitchen needs
Provide extensive personal executive support for the President, including planning personal and family travel, researching destinations, booking flights, hotels, restaurants, activities, and managing other personal requests as needed