Executive Assistant to the CIO

Andasol Management, Inc.•Austin, TX

15h•Remote

About The Position

The Executive Assistant is a high-trust, high-tempo role supporting the Chief Innovation Officer, who runs day-to-day operations across various aspects of the business. This role is responsible for managing a demanding, multi-time-zone calendar, coordinating frequent travel, preparing the executive for back-to-back meetings, and keeping a constant stream of priorities organized and moving. This is not a clerical role. The Executive Assistant is a trusted partner who anticipates needs rather than waiting for instructions, exercises sound judgment with sensitive information, and operates with precision in a fast-changing environment. The executive splits time between Austin and our El Segundo, California headquarters, and works regularly with our engineering team in Eastern Europe. Early-morning calls with the European team are a standing part of the week, and this role is part of them.

Requirements

4+ years supporting a senior executive, ideally a founder, CEO, or C-level operator
Genuinely tech-savvy: fast with modern software, comfortable learning new tools quickly, and able to troubleshoot independently
Exceptional attention to detail
Strong written communication and a polished, professional voice
A fast learner who thrives in ambiguity and a fast-changing environment
Calm under pressure and comfortable with early starts to support the European time zone
Discretion and sound judgment with sensitive information

Nice To Haves

Experience supporting an executive across multiple time zones or international operations
Experience in a software, technology, or high-growth environment
Familiarity with travel and expense tools and modern productivity software

Responsibilities

Own and defend a complex calendar across US Central, US Pacific, and Central European time zones
Anticipate scheduling conflicts and resolve them before they become problems
Protect the executive's time and priorities across multiple businesses
Coordinate frequent domestic and periodic international travel, including itineraries, ground logistics, and rapid rebooking when plans change
Manage expenses, reconciliations, and reporting with accuracy and discipline
Join early-morning standing calls with the European team, capture notes and action items, and drive follow-through
Prepare briefing materials, agendas, and follow-ups for internal and external meetings
Draft, proof, and polish correspondence on the executive's behalf in a professional voice
Track commitments across teams and businesses and ensure nothing falls through the cracks
Coordinate with internal leaders and external partners on the executive's behalf
Handle confidential matters with complete discretion
Exercise sound, independent judgment in ambiguous situations