Executive Assistant to the CEO

Independent Insurance Agents of North Carolina - Corporate•Cary, NC

2d•$22 - $24•Hybrid

About The Position

The Executive Assistant serves as a strategic partner to the CEO and plays a critical role in helping the organization operate effectively. The successful candidate will help manage priorities, improve efficiency, coordinate communications, reduce organizational noise, and ensure that important initiatives continue moving forward. Success in this role is measured by the ability to create efficiency, improve follow-through, protect executive time, and help the CEO focus on the highest value opportunities.

Requirements

5+ years supporting executives or other leadership positions
Proven ability to manage priorities independently in a fast-paced environment
Strong judgment handling confidential information
Advanced proficiency in Microsoft Office (especially Excel, PowerPoint, MS Forms)
Experience with Calendar, travel coordination, project tracking systems, & scheduling tools (Outlook, Calendly, etc.)
Comfortable using and experimenting with AI tools (e.g., ChatGPT, Microsoft Copilot, or similar) to improve efficiency
Ability to leverage AI for drafting emails, summarizing information, and creating reports
Interest in identifying opportunities to automate repetitive tasks and streamline workflows
Quick learner of emerging technologies and digital tools
Must be able to work from our Cary, NC office at least two days a week after training.

Responsibilities

Manage CEO priorities, scheduling, travel, and key initiatives to ensure focus on strategic objectives
Oversee executive communications, draft high-level materials, and ensure consistent follow-through across stakeholders
Support core business operations, reporting, and governance activities, including board and committee preparation
Drive efficiency through improved systems, automation, and effective use of technology