Executive Assistant (12-Month Contract)

EY•London, ON

28d•CA$52,000 - CA$78,000

About The Position

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. We are looking for a dynamic person to join our Executive Assistant Group (EAG). EAG is our team of self-motivated EAs who support our Partners and are a key part of our Core Business Services team. We keep our organization running strong by working to deliver exceptional service, supporting EY’s growth and profitability, in line with its vision of building a better working world. This job posting relates to an existing vacancy within our organization. Our EAs are driven administrative professionals who enjoy teaming with colleagues while striving to understand and anticipate needs to exceed expectations. On any given day, your key responsibilities may include: Business support Engagement maintenance - Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process Document management - Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools Meetings & events - Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars Teaming Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues

Requirements

Proficiency in Word, Excel and PowerPoint
Proven ability to learn customized software/tools
Ability to harness emerging technologies, including AI, to drive process improvements, enhance efficiency, and enable smarter collaboration, with a strong understanding of AI concepts and enthusiasm for applying them to optimise workflows and inform decision-making.

Nice To Haves

Post secondary and/or equivalent relevant experience
Professional Services Firm experience

Responsibilities

Support the client engagement management process, including tracking and reporting time & expenses as needed; running reports; maintaining accurate client and contact data; and play a key role in the billing process
Use firm brand standards to create and format letters, proposals, presentations, and reports using various Microsoft tools
Coordinate virtual and in-person meetings & small events (internal and external); liaise with designated teams for larger events; manage travel using our firm’s dedicated agents and travel tool; and independently manage multiple calendars
Participate in meetings and learning events; engage in team initiatives and projects; and provide short-term backup support for your colleagues