Executive Assistant Foundation

Corewell Health • Grand Rapids, MI

6d • Onsite

About The Position

Provides a wide range of complex services to support vice president level executives who are engaged in the strategic management of the organization. Relieves the executive(s) of workload by answering questions, furnishing information, composing correspondence, and gathering data and information. Prepares reports and documents using several software applications. Performs all duties necessary to ensure that executive(s) meet their working obligations. Provides a wide range of complex services to support vice president level positions (Senior VP, Executive VP, Corporate) who are engaged in the strategic management of the organization.

Requirements

• Associate's Degree (or equivalent education and experience)
• 3 years of relevant experience in the capacity of a senior-level assistant to executives in a large organization

Responsibilities

• Prepares complex confidential information such as documents, reports, charts, and graphs using a variety of software.
• Performs independent research and prepares information for special projects.
• Relieves executive of work by answering questions and furnishing information, reviews incoming correspondence and routes the correspondence to the appropriate individual.
• Composes replies as appropriate.
• Screens phone calls, and provides information required for the routine, ongoing conduct of business.
• Refers exceptional or complex situations to the executive for further action.
• Resolves problems requiring in-depth knowledge of organization policies and procedures and projects in process.
• Relays information regarding organization policies.
• Informs executive of any deviation on items requiring attention.
• Provides support to the executive for the coordination of meetings, including board meetings and retreats and meetings with community leaders.
• Attends meetings requiring executive or senior management participation.
• Takes and transcribes minutes of those meetings.
• Schedules appointments to ensure that executive meets his/her commitments.
• Exercises independent judgment regarding priorities/rescheduling.
• Initiates communication to ensure an efficient calendar of events.
• Coordinates all travel arrangements.
• Prepares expense reports.
• Establishes, maintains, and retrieves filed information and correspondence to ensure immediate access to data for execution of the executive's duties.
• Establishes and maintains effective working relationships within the organization.
• Attends mandatory meetings and in-services as required.
• Provides guidance and direction to administrative support personnel.
• May provide back-up to other Administrative and Executive Assistants, providing administrative support in their absence.
• Participates in ongoing quality monitoring and process improvement activities related to services.
• Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization.

Benefits

• Comprehensive benefits package to meet your financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv
• Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more!
• Optional identity theft protection, home and auto insurance, pet insurance
• Traditional and Roth retirement options with service contribution and match savings

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree