Foundation - Assistant

CAA Club Group•Los Angeles, CA

2d•Onsite

About The Position

Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, trademark licensing, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. The trailblazer of the agency business, CAA was the first to build a sports business, create an investment bank, launch a venture fund, found technology start-up companies, establish a philanthropic arm, build a business in China, and form a brand marketing services division, among other innovations. Named Most Valuable Sports Agency by Forbes for eight consecutive years, CAA represents more than 2,000 of the world’s top athletes in football, baseball, basketball, hockey, soccer, in addition to coaches, on-air broadcasters, and sports personalities and works in the areas of broadcast rights, corporate marketing initiatives, social impact, and sports properties for sales and sponsorship opportunities. Founded in 1975, CAA is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. The Department Created in 1995 by the agency’s managing partners, CAA’s philanthropic arm has become an integral part of its culture. The CAA Foundation harnesses the power and reach of the entertainment industry to create positive social change through forging strategic partnerships, encouraging volunteerism, granting financial contributions, stimulating public awareness, and providing in-kind donations. The Foundation has become a leader in the entertainment community on education, the environment, health, and social issues. The agency's Foundation serves two main functions: To galvanize our employees to make a difference. The Foundation provides opportunities for employees – whether agents or assistants – to get involved, and it serves as a resource if they look to find their own causes and volunteer activities for participation. The focus is primarily on serving our communities through education and the arts. To help clients do the same. The Foundation assists our clients across the entertainment, sports and corporate landscapes with their philanthropic initiatives, whether starting their own programs or partnering with an existing organization or cause. The Role The world's leading full-service entertainment, media, and sports agency is seeking an assistant to support the head of the Foundation group. The executive works closely with clients across entertainment, media and sports to help them reach their philanthropic goals. They also have a leadership role within the foundation and CAA, offering wide exposure to a variety of projects, colleagues, clients. The ideal candidate is self-driven, highly organized, and proactive, with the ability to connect dots, communicate and prioritize a range of tasks. They have a demonstrated interest in the community and curiosity about the positive impact the entertainment industry can have on the world. They stay up to date on world events and entertainment industry news.

Requirements

At least 1+ years of Administrative Assistant experience preferred
Ability to work well under pressure; meet tight deadlines; manage multiple projects and expectations with a sense of urgency and focus
Excellent interpersonal skills, while understanding the importance of maintaining confidentiality and diplomacy
Superlative written and verbal communication skills
Attention to detail and strong organization skills are a must
Strong command of the Microsoft Office suite and in particular PowerPoint, Word, Excel

Nice To Haves

BA/BS Degree is preferred

Responsibilities

General clerical and administrative duties including handling phones, managing calendars and travel arrangements, expenses, and office management
Creating decks for presentations and client pitches
Producing letters, donor communications, graphics, and general copywriting
Assisting with the management of corporate events (externally and internally)
Maintain an awareness of the Executive’s obligations (internal and external) in order to proactively assist and/or anticipate needs. This includes a variety of travel and events, corporate culture and internal projects
Proactively communicating with clients, partners, and colleagues at all levels