Executive Assistant

Lawrence Memorial Hospital•Lawrence, KS

21d

About The Position

The Executive Assistant provides comprehensive administrative and organizational support to LMH Health leaders and the LMH Health Foundation. This role supports the VP of Strategy & Communications / Executive Director of the LMH Health Foundation and VP & Chief Information Officer, , while also performing key governance coordination and general administrative duties for the Foundation and supporting health equity initiatives. The Executive Assistant maintains exceptional professionalism, exercises discretion, and ensures efficient, proactive support across strategic operations, leadership activities, and nonprofit governance functions. This role requires strong interpersonal skills, excellent organization, and the ability to balance responsibilities across two aligned but distinct operational environments.

Requirements

Associate’s degree or equivalent experience.
2–4 years of administrative or executive support experience.
Excellent organization, prioritization, and time‑management abilities.
Strong communication skills, both written and verbal.
Demonstrated ability to exercise discretion and confidentiality.
Proficiency with Microsoft Office Suite and other productivity tools.
Ability to work across multiple leaders and departments, balancing priorities effective

Nice To Haves

Bachelor’s degree in Business Administration, Communications, Nonprofit Management, or related field.
Experience supporting senior leadership or governance bodies.
Prior administrative experience in healthcare or nonprofit organizations.

Responsibilities

Executive Leadership Support (LMH Health)
Provide high‑level administrative support for key executives by:
Managing complex executive calendars, prioritizing meetings, and resolving scheduling conflicts.
Preparing executives for meetings with agendas, briefing materials, documents, and follow‑up actions.
Coordinating internal and external meetings, project sessions, and operational workgroups.
Drafting and proofreading emails, memos, talking points, and presentations.
Providing logistical support for leadership activities, strategic planning sessions, and department initiatives.
Acting as a primary point of contact for staff, physicians, community partners, and other stakeholders.
Supporting data requests, report preparation, and special projects across strategy, communications and marketing, and IT operations.
Foundation Governance and General Administrative Support (LMH Health Foundation)
Support the Executive Director and Foundation team with activities related to nonprofit governance and operations by:
Coordinating all activities related to Foundation Board governance , including:
Scheduling board and committee meetings
Preparing and distributing board books, materials, agendas, and minutes
Tracking board terms, attendance, and compliance needs
Ensuring all governance materials are accurate, timely, and well‑organized
Supporting donor‑facing and community‑facing correspondence as needed, ensuring professionalism and accuracy.
Assisting with event logistics, communication support, and administrative tasks that strengthen Foundation operations.
Maintaining organized documentation files, including bylaws, policies, board records, and regulatory documents.
Maintaining the donor recognition wall.
Serving as an administrative liaison between LMH Health leadership and Foundation leadership.
Supporting related programs and initiatives by:
Providing support for the Leadership Academy, including:
Developing and managing program schedules, coordinating logistics for educational field trips, and ensuring alignment with organizational goals and safety requirements.
Building and maintaining relationships with schools, community leaders, mentors, and students to support program objectives, strengthen communication, and foster positive learning experiences.
Creating and distributing academic communication materials—including website management, presentations, and informational resources—to keep stakeholders informed and engaged.
Monitoring program effectiveness, maintaining accurate records of participation and outcomes, and providing recommendations for continuous improvement.
Providing support for health equity initiatives in consultation with the program director, including taking meeting minutes, scheduling meetings and events, and compiling information.
General Administrative Coordination
Exercises substantial independent judgment in prioritizing work, managing executive commitments, and communicating on behalf of leadership.
Anticipates needs and resolves issues proactively to optimize executive efficiency and organizational flow.
Supports office management functions for 316 Maine, including:
Managing calendars; scheduling meetings; and coordinating logistics for travel arrangements, conferences and group events.
Providing front desk reception, including answering phones and assisting donors, guests, vendors, and employees.
Assisting with processing of incoming and outgoing mail and deliveries, filing, and copying.
Performing general office organization to ensure professional appearance as well as tidiness and upkeep of common areas, kitchen and conference rooms.
Ordering office supplies and promotional materials.
Maintaining storage unit organization/inventory.
Assisting with general office errands, administrative tasks and projects as needed.
Preparing agendas and takes minutes for assigned committees and meetings.
Providing payroll support.
Performing mail merges and data entry; managing mailing lists and directories.
Performing other duties as needed or assigned.
Assists with special projects, research, and data compilation across both LMH Health and Foundation operations.
Upholds confidentiality, professionalism, and accuracy across all materials and interactions.
Provides backup support to other members of the Executive Administration team as needed.