Executive Assistant

Cinqcare • Washington, WA

12d • Onsite

About The Position

The Executive Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. with accountability for providing strategy, judgment, organization, and evidenced-based analysis to influence decisions, and directly to meet CINQCARE requirements. They should embody CINQCARE core values, including, Trusted, Empathetic, Committed, Humble, Creative and Community-Minded.

Requirements

• Minimum Associates Arts Degree required. Bachelor’s degree preferred or equivalent experience.
• Three to five years of administrative experience; proficiency in Microsoft Office Suite.
• Demonstrated track record of collaborative leadership in a global, diverse team environment.
• Strong organizational and project management skills.
• Able to manage multiple priorities under tight timelines
• Demonstrated entrepreneurial skills and interests.
• Excellent written and verbal communication abilities.
• High level of discretion and professionalism
• Embody CINQCARE’s core values: Trusted, Empathetic, Committed, Humble, Creative and
• Microsoft 365 ecosystem (SharePoint, Teams, Outlook, Planner)
• Microsoft Office Suite (Excel, PowerPoint, Word)
• Ability to draft and edit documents with accuracy and attention to detail.

Responsibilities

• Proactively address administrative needs, in particular workday transactions as the assigned executive’s delegate, including expense reports, requisitions, shipping needs, and maintaining up-to-date contact lists and addresses.
• Manage all assigned executive travel arrangements and coordinate complex multi-day meeting logistics, including booking airfare, preparing daily agendas, securing lodging, ground transportation, meals, and expense reports.
• Coordinate executive calendars in an intentional and strategic manner, including managing confidential or highly urgent meetings and frequent change requests.
• Proactively manage extremely active calendars based on priorities and relationship management.
• Schedule conference calls, video conferences, and in-person meetings for assigned executives with internal and external stakeholders.
• Ensure meeting materials are adequately prepared and organized and manage logistical arrangements including security clearances, video conferencing, and catering.
• Engage daily with diverse individuals using tact, discretion, diplomacy, sensitivity, creativity, and accountability.
• Support preparation of Word, Excel, and PowerPoint correspondence, announcements, presentations, agendas, reports, and special projects.
• Ensure accurate and timely information delivery to leaders and stakeholders.
• Answer and screen phone calls when necessary.
• Retrieve information from records, email, minutes, and other documents and prepare written summaries as needed.
• Manage high-volume coordination of travel, meetings, and appointments for managers, staff, and candidates.
• Manage technology and collaboration tools such as Zoom, Teams channels, and distribution lists.
• Perform additional administrative duties and special projects as assigned.
• Lead in defining and executing strategies and solutions to create business value.
• Establish strategies to improve outcomes for CINQCARE Family Members, enhance business divisions, and develop market opportunities.
• Ensure capabilities form a cohesive offering through cross-functional collaboration.
• Provide subject matter expertise, including innovative approaches for outreach, solution deployment, and performance evaluation.
• Create a productive, collaborative, safe, and inclusive work environment.

Benefits

• Medical Plans: Two comprehensive options offered to Team members.
• 401K: 4% employer match for your future.
• Dental & Vision: Flexible plans with in-network savings.
• Paid Time Off: Generous PTO, holidays, and wellness time.
• Extras: Pet insurance, commuter benefits, mileage reimbursement, CME for providers, and company-provided phones for field staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree