Executive Assistant

Lucky Strike Entertainment • Mclean, VA

40d • $105,000 - $110,000 • Remote

About The Position

The Executive Assistant provides comprehensive administrative support to the Leadership Team enhancing their productivity by efficiently managing schedules, communications, and special projects. This role requires a high level of professionalism, discretion, and organizational skills to ensure seamless operations within the leadership team.

Requirements

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities .
• High level of integrity and discretion in handling confidential information.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Experience managing board meetings and executive-level reporting.
• Familiarity with financial and sales-related administrative support.
• Knowledge of travel coordination and expense management systems.
• Bachelor’s degree or equivalent experience.
• Minimum of 5 years of experience supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Microsoft Teams).

Nice To Haves

• Experience managing board meetings and executive-level reporting.
• Background in financial or sales administrative support.

Responsibilities

• Calendar and Schedule Management: Manage complex calendars for the leadership team , ensuring efficient scheduling of meetings, appointments, and events. Coordinate and prioritize meeting requests, resolving scheduling conflicts proactively. Schedule and manage recurring meetings, ensuring all necessary materials are prepared in advance. Send meeting reminders, follow-ups, and ensure alignment with executive priorities.
• Travel Coordination: Arrange domestic travel, including flight bookings, accommodations, transportation, and detailed itineraries. Ensure all travel logistics align with executive preferences and organizational policies. Prepare and process travel expense reports promptly, ensuring compliance with company policies.
• Communication Management: Serve as the primary point of contact for internal and external communications on behalf of the executives. Draft, edit, and manage correspondence, emails, and other communications with a high level of professionalism. Filter and prioritize incoming requests, ensuring urgent matters receive timely attention. Maintain confidentiality and discretion when handling sensitive information.
• Meeting and Event Coordination: Organize and coordinate meetings, including preparing agendas, materials, and presentations. Take minutes during meetings, document key discussions, and ensure timely distribution to relevant parties. Plan and execute company events, conferences, virtual meetings, and offsite retreats. Coordinate logistics such as venue selection , catering, AV setup, and guest invitations.
• Project Management and Research: Conduct research and compile data to support executive decision-making. Assist in the preparation of reports, presentations, and financial analyses. Manage special projects, ensuring timely completion and alignment with organizational goals. Track action items and follow up with stakeholders to ensure project deliverables are met.
• Document and Information Management: Organize, maintain , and update digital and physical files for easy retrieval. Create and manage executive reports, briefing documents, and presentations. Maintain records of key discussions, agreements, and follow-up actions.
• Other Responsibilities: Perform additional duties and responsibilities as assigned to support business needs. Act as a liaison between executives and other internal and external stakeholders.

Benefits

• Medical, Dental, Vision plans to select from based on your needs
• Wellness resources to help you along your wellness journey
• 401(K) Retirement Plans
• Employee Stock Purchase Program
• Employee Assistance Program (EAP)
• Vacation and Holidays
• Bowling, Boomer's, and Waterpark discounts, Retail discounts, Event discounts and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Executive