Executive Assistant

Mobility Global • New York City, NY

5d • Hybrid

About The Position

Founded in 2012, automotiveMastermind is a leading provider of predictive analytics and marketing automation solutions for the automotive industry. They believe that technology can transform data, revealing key customer insights to accurately predict automotive sales. automotiveMastermind is headquartered in New York City. At automotiveMastermind, they thrive on high energy at high speed. They are an organization in hyper-growth mode and have a fast-paced culture to match. Their highly engaged teams feel passionately about both their product and their people. This passion is what continues to motivate and challenge their teams to be best-in-class. Their cultural values of “Drive” and “Help” have been at the core of what they do, and how they have built their culture through the years. This cultural framework inspires a passion for success while collaborating to win. Through their proprietary automated sales and marketing platform, Mastermind, they empower dealers to close more deals by predicting future buyers and marketing to them accordingly. In short, they help automotive dealerships generate success in their loyalty, service, and conquest portfolios through a combination of turnkey predictive analytics, proactive marketing, and dedicated consultative services.

Requirements

• 3 to 5 years of related experience including support of executive or C-Level staff.
• Excellent teamwork skills, particularly the abilities to continually anticipate emerging issues, and to plan for success.
• Excellent oral and written communication skills
• Strong customer service skills
• Experience working in large corporate setting and startup environments preferred.
• Must be proficient in Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook.
• Experience with Concur or alternate travel and expense systems.
• Experience managing and overseeing internal weekly, monthly, quarterly and annual meetings
• Knowledge and experience with supporting internal communications on success and performance.
• Solid working knowledge of executive office processes and business policy development.
• Related computer software and electronic communications tools.
• Proven interpersonal skills with experience providing complex executive support in a high-profile environment with tact and diplomacy.
• Experience managing to a budget and with multiple deadlines.
• Ability to work across teams and with a variety of projects and constituencies.
• Must be detail oriented and an excellent time manager.
• Ability to work autonomously in a relatively unstructured environment, to prioritize and multi-task on competing projects and to execute and complete deliverables in a timely manner.

Nice To Haves

• Experience working in large corporate setting and startup environments preferred.

Responsibilities

• Provide high-level administrative support to executive and senior leadership.
• Collaborate effectively with fellow Executive Assistants.
• Manage calendars, coordinate travel, organize meetings and events, prepare reports and financial data, support customer relations, and assist with training and oversight of other support staff.
• Handle confidential and time sensitive material with care.
• Develop a strong understanding of business priorities, workflows, and expectations.
• Use sound judgment and prior experience to plan, prioritize, and deliver results.
• Provide direction and support to other team members when needed.
• Bring creativity, flexibility, and initiative to problem-solving and daily work.
• Demonstrate strong technical proficiency and comfort with new tools.
• Support day-to-day office operations and help maintain a professional, well-organized, and welcoming environment.
• Assist with coordinating office maintenance, repairs, and vendor interactions (facilities, supplies, equipment, security, etc.).
• Help manage office supply inventory, placing orders, and keeping shared spaces and storage areas organized.
• Provide support for onboarding activities, including preparing workspaces, coordinating access, and assisting with equipment setup.
• Assist with onsite meetings, events, and employee engagement activities as needed.
• Welcome and support visitors to ensure a smooth and positive experience.
• Help track invoices, expenses, and simple budget information related to office operations.
• Contribute ideas to improve office processes and overall workplace experience.

Benefits

• Equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.
• Reasonable accommodations for qualified individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed