Executive Assistant

Hims & Hers

7h

About The Position

We are seeking a highly organized and proactive Executive Assistant located in the Central Standard Time Zone (CST) to support senior leadership and their teams. This role is critical to ensuring smooth day-to-day operations and enabling leaders to focus on strategic priorities. The ideal candidate is resourceful, detail-oriented, adaptable, and thrives in a fast-paced, collaborative environment.

Requirements

• 5+ years of experience in an executive or senior-level administrative support role.
• Demonstrated experience managing complex calendars and coordinating travel arrangements.
• Proficiency in Microsoft Office and Google Workspace (G Suite) tools.
• Exceptional organizational skills with strong attention to detail.
• Ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
• Strong written and verbal communication skills.
• High level of integrity and ability to maintain confidentiality.
• Self-motivated with the ability to work independently while collaborating effectively across teams.
• Comfortable navigating organizational structures and building strong internal relationships.
• Willingness to travel occasionally (approximately 10–15%) if needed.

Responsibilities

• Provide high-level administrative support to senior leadership, ensuring seamless daily operations.
• Manage complex calendars, including scheduling meetings across multiple time zones and resolving scheduling conflicts proactively.
• Coordinate logistics for meetings and events, including securing conference space, arranging catering, preparing materials, and communicating with attendees.
• Partner cross-functionally to support larger internal or external events as needed.
• Arrange domestic and international travel, including flights, accommodations, and detailed itineraries.
• Prepare and process expense reports in compliance with company policies.
• Support onboarding activities by coordinating workspace setup, system access, supplies, and resources for new team members.
• Maintain a high level of professionalism, discretion, and confidentiality when handling sensitive information.
• Serve as a collaborative partner across teams, providing backup support and contributing to a positive and productive work environment.
• Identify opportunities to improve administrative processes and implement more efficient systems.

Benefits

• Competitive salary & equity compensation for full-time roles
• Unlimited PTO, company holidays, and quarterly mental health days
• Comprehensive health benefits including medical, dental & vision, and parental leave
• Employee Stock Purchase Program (ESPP)
• 401k benefits with employer matching contribution
• Offsite team retreats

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed