Executive Assistant

Vinfen • Cambridge, MA

4h

About The Position

We are seeking an Executive Assistant to perform administrative and managerial
support duties for Vinfen's Chief Financial Officer.

Requirements

• Minimum Associates degree required, Bachelor's degree in business management preferred.
• Seven to ten years' experience in an administrative support function. In some instances, experience may be substituted for academic training.

Responsibilities

• Coordinate office communications: receive, record, and forward telephone messages; receive and distribute paper and electronic mail; send, receive, and distribute faxes
• Coordinate the flow and distribution of work: screen all incoming communications and independently prioritize; refer work to others, or self-respond as appropriate; follow up, document, and inform supervisor on work in progress
• Prepare word and spreadsheet reports and Transcribe documents from recorded dictation. Maintain databases.
• Set up and maintain files, copy documents, and oversee recordkeeping efforts.
• Compose, edit, and distribute correspondence, memos, documents and forms.
• Attend meetings and prepare minutes.
• Maintain the calendar of supervisors and/or others, as directed.
• Plan and coordinate meetings, including scheduling among participants, preparing agendas, obtaining equipment and materials, arranging meals, travel, and lodging, as required.
• Process documents and transactions specific to the department; track and report on expenses and other statistics.
• Independently execute research related to the supervisor's area of responsibility: work with supervisor to determine project parameters; gather data, screening to determine what is appropriate/correct and what is not; propose and implement presentation format; prepare report(s), including data analysis and narrative; work with supervisor to prepare final report.
• Provide support for other areas, as requested. Serve as backup to the Sr. Executive Assistant . As necessary, provide direction and supervision to others on shared work projects and coordinate the provision of temporary help when needed.
• Serve as a resource for clients, families, and outside agencies requesting information, as well as for Board members, community, and professional
• Serve on committees and teams, as a member or in a leadership role, as requested.
• Greet and direct visitors.
• Perform other duties as required.

Benefits

• Medical, Dental and Vision Insurance for employees working 30 hours or more
• 15 days of Vacation, 12 Paid Holidays, 10 Sick Days and 3 Personal Days per year (for employees scheduled for 20 hours or more)
• Education Assistance and Tuition Remission Programs as well as innovative Student Loan Payment Programs. Employment with Vinfen counts toward your Public Student Loan Forgiveness eligibility
• Professional Development programs including year-round online training courses and opportunities to earn CEUs
• Retirement savings programs, including a fully funded, employer sponsored retirement plan and an employee funded 403 (b) plan
• Company paid Life, Accidental Death & Dismemberment and Long-Term Disability Insurance
• Voluntary Term, Whole Life, Accident and Critical Care Insurance
• Flexible Spending Reimbursement Accounts (Health and Dependent care)
• $500 -- $1,000+ Employee Referral Bonuses with no annual cap!
• Other generous benefits including discounted memberships, access to wellness programs and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree