Executive Assistant

Strategic Group•Calgary, AB

3d•Onsite

About The Position

Strategic Group is seeking a highly organized, proactive, and trusted Executive Assistant to the President to join our team. This is a critical role that enables the effectiveness, focus, and productivity of our President by providing high-level administrative, operational, and strategic support. If you thrive in a fast-paced, entrepreneurial environment and enjoy being at the center of coordination, communication, and execution, this opportunity offers exposure to senior leadership and the ability to make a meaningful impact across the organization.

Requirements

3+ years of experience in an Executive Assistant or senior administrative support role
Strong organizational and time management skills with the ability to manage multiple priorities
Exceptional attention to detail and a high level of accuracy
Professionalism, discretion, and the ability to handle confidential information
Strong interpersonal skills with a client-service mindset
Excellent written and verbal communication skills
Ability to work independently in a fast-paced, entrepreneurial environment
Advanced proficiency in Microsoft Office Suite and comfort learning new systems

Nice To Haves

Experience in real estate, finance, or a related industry is considered an asset
Post-secondary education in business, administration, or a related field is considered an asset

Responsibilities

Provide proactive, high-level support to the President by anticipating needs and removing barriers to productivity
Manage a dynamic and highly organized calendar aligned with business priorities
Coordinate meetings, prepare agendas, capture key takeaways, and track follow-ups to drive execution
Support the tracking of priorities, initiatives, and deliverables to ensure clarity and accountability
Recognize and manage urgent and time-sensitive matters with sound judgment
Draft, edit, and manage internal and external communications on behalf of the President
Act as a central point of contact, screening and directing inquiries appropriately
Ensure timely, professional, and consistent communication across all stakeholders
Maintain organized and accessible records, files, and documentation with a high level of accuracy and confidentiality
Act as a liaison between the President and Team Members, leadership, clients, and external partners
Build and maintain strong relationships while representing Strategic Group with professionalism
Coordinate cross-functional communication to ensure alignment on key initiatives
Maintain and manage a comprehensive database of contacts and relationships
Coordinate business related travel logistics for the President
Prepare and compile materials for meetings, including reports, presentations, and due diligence documentation
Attend meetings and functions as required to capture and communicate key information
Manage corporate and executive files with a high degree of organization and accuracy
Support ad hoc projects, research, and operational priorities as required
Work closely with other Executive Assistants and Team Members to ensure seamless support
Facilitate information flow across departments to support execution of strategic priorities
Contribute to a high-performing, team-oriented environment aligned with Strategic Group values