Executive Assistant

Carefirst Seniors & Community Services Association•Toronto, ON

29d•CA$48,000 - CA$60,000•Onsite

About The Position

The Carefirst Family Health Team (FHT) is seeking a full-time permanent Executive Assistant to join their innovative, interdisciplinary team dedicated to delivering high-quality, community-based care. Carefirst FHT is committed to delivering exceptional, comprehensive primary care through a collaborative, team-based model that includes family physicians, nurse practitioners, nurses, social workers, service navigators, dieticians, physiotherapists, and medical receptionists. They have a robust Chronic Disease Management and Prevention program, including a Diabetes Education Program, and are actively involved in many of the Ontario Health Team’s primary care initiatives. Their “Hub & Spoke Model” and strong community partnerships ensure coordinated, high-quality, patient‑centred care across the continuum. They work closely with Carefirst Seniors & Community Services Association to provide truly integrated services. On‑site & Integrated Programs/Services include: Ontario Health atHome (formerly Home and Community Care Support Services), MINT Memory Clinic, Ontario Structured Psychotherapy (OSP) Program, and Specialist Clinics (psychiatry, cardiology, endocrinology, optometry, geriatric medicine, gynecology, chiropody, rheumatology, physiotherapy, and audiology). The team operates four well-established clinics across Scarborough, Markham and Richmond Hill, and is expanding in Markham and Stouffville. Employees will be assigned to a location that aligns with their preferences and residence, with occasional rotation to support clinic operations. This is a new position at the Family Health Team.

Requirements

Bachelor degree in Business Administration or a related field
Superior writing and communication skills
Ability to maintain sensitive information and exhibit tact, diplomacy, and good judgment, with high standards of ethics and confidentiality
Ability to work independently and collaboratively within a fast-paced environment
Organization and time management skills; ability to prioritize tasks
Fluent in English and a second language that reflects the community served, such as Cantonese, Mandarin, is an asset
A valid vulnerable sector police record check completed within one year

Responsibilities

Prepare executive documents, Ministry reports and funding proposals in support of Senior Management
Establish and maintain rapport with Board of Directors, its Committee and other organizations
Assist in quality assurance activities, such as Accreditation and Quality Improvement Plan
Assist in developing the FHT's programs and services in accordance with the directions, strategies, policies and principles established by the Board of Directors and its Committee
Coordinate meetings with internal and external stakeholders
Create and develop administrative documents as required