Executive Assistant

Diversified Botanics•Draper, UT

14d•Onsite

About The Position

Diversified Botanics operates at the intersection of wellness and operational rigor. We build products and processes that hold up under scrutiny—not just speed. Our teams move with urgency, but never without evidence, accountability, and respect for the work. This is a place for people who take pride in precision, understand the cost of shortcuts, and show up ready to contribute to a team that runs tight by design. Note to Recruitment Agencies Diversified Botanics does not engage external recruiting agencies. All candidates must apply directly. What You’ll Do Act as direct operational leverage for the CEO—anticipating needs, resolving friction, and materially reducing cognitive load. Own executive logistics end-to-end: inbox, calendar, meeting preparation, execution tracking, and follow-through—without reminders. Ensure the CEO is the most prepared person in every room, every time—through disciplined prep, sharp notes, and full context. Use ClickUp as the system of record to manage priorities, decisions, action items, deadlines, and accountability. Translate executive intent into clear, precise requests that preserve context as work moves across the organization. Enforce executive-office standards for accuracy, professionalism, preparedness, and speed. Close loops independently. Escalate only what truly requires executive judgment. Serve as a filter, amplifier, and executor—not a bottleneck. You’ll Thrive Here If You Operate comfortably under high standards, direct feedback, and real accountability. Think several moves ahead and act before problems surface. Communicate with clarity, brevity, and facts—not emotion or guesswork. Understand discretion as a baseline requirement, not a situational one. Stay calm, focused, and decisive under pressure. Take ownership instinctively and finish what you start. Prefer working fully in-office and understand why proximity matters at this level. See executive support as a craft—one that requires judgment, discipline, and composure. You May Struggle Here If You Need extensive onboarding, reassurance, or constant direction. Prefer indirect communication, sugarcoating, or emotional framing. Hesitate to make decisions or avoid accountability. Confuse access with authority or proximity with influence. Struggle with prioritization when everything feels urgent. Expect remote or hybrid work. Are still learning the fundamentals of executive support. What You Bring Demonstrated experience supporting a CEO or senior executive in a high-expectation, fast-moving environment. Advanced working knowledge of ClickUp or comparable execution systems. Clear judgment, precise communication, and relentless follow-through. Operational discipline with a bias toward execution over explanation. Comfort working with a direct, data-driven, no-nonsense executive style. Cultural alignment with ownership, speed, candor, and precision. Minimum Qualifications Proven experience as an Executive Assistant to a senior executive. Independent ownership of complex calendars, priorities, and workflows. Demonstrated ability to operate with autonomy and judgment. Ability to work fully in-office in Salt Lake City. Preferred Qualifications Experience supporting founders or CEOs in fast-growth or high-accountability environments. Background in operations or project management. Proven ability to create structure in ambiguity. Track record of enforcing standards while maintaining trust. What We Offer Health & Insurance 100% company-paid premiums for employees and families Lifestyle, Learning & Reimbursement Fitness reimbursement: up to $1,000/year Tuition reimbursement: up to $5,250/year Professional development: up to $5,000/year Employee Perks $150/month in Diversified Botanics product + 50% employee discount Free meals, drinks, and celebration days Compensation & Incentives Discretionary quarterly bonus structure 401(k) with 100% match on the first 2%, 50% on the next 4% What We Offer We invest in our team with benefits designed to sustain performance and support your personal and professional growth. Health & Insurance Benefits 100% Company-Paid Premiums (Employees and Families) Mental Wellness & Support Lifestyle, Learning & Reimbursement Programs Fitness reimbursement: up to $1,000/year Tuition reimbursement: up to $5,250/year Professional development: up to $5,000/year Employee Perks $150/month in Diversified Botanics product + 50% employee discount thereafter Free meals, drinks, and celebration days Compensation & Incentives Discretionary quarterly bonus structure 401(k) with 100% match on the first 2%, 50% match on the next 4% Compensation Philosophy We pay competitively and reward consistency, reliability, and impact. Every role has clearly defined expectations, transparent progression pathways, and opportunities to grow through performance. Compensation is aligned with experience, scope, and contribution. Equal Opportunity Diversified Botanics is an equal opportunity employer. All qualified applicants are considered without regard to protected characteristics. Work Eligibility & Accommodations We comply with applicable employment laws and provide reasonable accommodations as required. Ready to Contribute at a Higher Standard? Apply to join a team where every shift matters and effort earns real respect. We’re not chasing volume—we’re looking for alignment.

Requirements

Demonstrated experience supporting a CEO or senior executive in a high-expectation, fast-moving environment.
Advanced working knowledge of ClickUp or comparable execution systems.
Clear judgment, precise communication, and relentless follow-through.
Operational discipline with a bias toward execution over explanation.
Comfort working with a direct, data-driven, no-nonsense executive style.
Cultural alignment with ownership, speed, candor, and precision.
Proven experience as an Executive Assistant to a senior executive.
Independent ownership of complex calendars, priorities, and workflows.
Demonstrated ability to operate with autonomy and judgment.
Ability to work fully in-office in Salt Lake City.

Nice To Haves

Experience supporting founders or CEOs in fast-growth or high-accountability environments.
Background in operations or project management.
Proven ability to create structure in ambiguity.
Track record of enforcing standards while maintaining trust.

Responsibilities

Act as direct operational leverage for the CEO—anticipating needs, resolving friction, and materially reducing cognitive load.
Own executive logistics end-to-end: inbox, calendar, meeting preparation, execution tracking, and follow-through—without reminders.
Ensure the CEO is the most prepared person in every room, every time—through disciplined prep, sharp notes, and full context.
Use ClickUp as the system of record to manage priorities, decisions, action items, deadlines, and accountability.
Translate executive intent into clear, precise requests that preserve context as work moves across the organization.
Enforce executive-office standards for accuracy, professionalism, preparedness, and speed.
Close loops independently. Escalate only what truly requires executive judgment.
Serve as a filter, amplifier, and executor—not a bottleneck.