Executive Assistant
The Jonus Group•Long Island City, NY
•Hybrid
About The Position
Our client is seeking a highly organized, proactive, and polished Executive Assistant to support their Executive Director. This is a high-trust role requiring exceptional judgment, discretion, responsiveness, and the ability to anticipate needs in a fast-paced executive environment. The ideal candidate will have 3+ years of experience supporting a CEO, Executive Director, President, or comparable senior executive and is calm under pressure, highly organized, professional, and comfortable taking initiative.
Requirements
- 3+ years of experience supporting a CEO, Executive Director, President, or similar senior executive.
- Strong experience managing a complex calendar and competing priorities.
- Exceptional judgment, discretion, organization, and attention to detail.
- Highly proactive, responsive, and accountable work style.
- Ability to anticipate needs, work independently, and follow tasks through to completion.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft Outlook, Word, Excel, and virtual meeting platforms.
Responsibilities
- Manage and prioritize a complex executive calendar, including meetings, conferences, travel, and other commitments.
- Anticipate scheduling conflicts, competing priorities, and the Executive Director's needs.
- Coordinate internal and external meetings, including logistics, materials, technology, and follow-up.
- Coordinate business travel, conferences, accommodations, and transportation.
- Support Board of Directors meetings, scheduling, materials, and logistics.
- Manage and prioritize correspondence and time-sensitive communications.
- Interact professionally with Board members, senior leadership, government officials, business partners, and other stakeholders.
- Handle confidential and sensitive information with a high degree of discretion.
- Provide administrative support for special projects and organizational initiatives.
- Maintain executive contacts, records, documents, and other important information.
- Provide support to other senior executives as needed.
Benefits
- Medical, dental, vision, and life insurance
- 401(k) with employer match
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
