Executive Assistant - Investment Banking, TD Securities

TD • New York, NY

1d • $90,000 - $110,000 • Onsite

About The Position

The Executive Assistant I TDS provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team. The role reports to a TDBG Vice President and may support multiple Vice Presidents and Assistant Vice Presidents and their teams. It involves completing day-to-day and weekly processes, handling assignments of limited complexity, and using a broad perspective to identify and resolve atypical issues. The position interacts with internal customers and partners, operates with limited supervision within well-defined decision-making parameters, and may handle sensitive or confidential material requiring discretion. The role requires job-related training and working knowledge of the business unit, operational functions, and applicable regulatory requirements.

The Executive Assistant provides professional administrative support to executives and serves as a point of contact among executives, employees, clients, and external partners. Duties include managing schedules, meetings, travel, expenses, reports, communications, correspondence, and meeting minutes. The position may also support broader team and office processes, such as maintaining office supplies and equipment. The employee is expected to uphold bank policies and conduct standards, ensure accurate documentation, manage workload to service requirements, identify operational improvements, and contribute to a positive, inclusive team environment.

TD Securities provides capital markets products and services to corporate, government, and institutional clients. The role is based in New York, New York, and is listed with a 40-hour work schedule.

Requirements

• Post-secondary education.
• At least 2 years of experience.
• Proficiency gained through job-related training to perform a range of duties.
• Working-level knowledge of the business unit, operational functions, and regulatory issues or requirements for applicable jurisdictions.
• Ability to exercise discretion in managing correspondence and sensitive or confidential material.

Responsibilities

• Provide high-level administrative support to executives with quality service and professionalism.
• Act as a point of contact among executives, employees, clients, and external partners.
• Manage information flow accurately and in a timely manner.
• Plan and schedule executives' meetings, conferences, teleconferences, and travel.
• Manage expenses and prepare weekly, monthly, or quarterly reports.
• Format information for internal and external communications, including memos, emails, presentations, and reports.
• Take meeting minutes.
• Screen and direct phone calls and distribute correspondence.
• Support the broader team, including managing office supply inventory, equipment, and other processes as required.
• Prioritize and manage workload to meet service-level agreement requirements for service and productivity.
• Exercise discretion when managing correspondence and handling sensitive or confidential material.
• Apply operating policies and procedures and ensure documentation is accurate, reflects business intentions, and complies with relevant rules and regulations.
• Escalate non-standard or high-risk activities as necessary.
• Identify and recommend opportunities to improve productivity, effectiveness, and operational efficiency.
• Complete due diligence to support the accuracy of activities and comply with the Bank Code of Conduct.
• Participate as a team member, support a positive work environment, and communicate relevant issues and progress to colleagues.
• Enhance knowledge and expertise, participate in knowledge transfer and cross-training, and engage in performance and development activities.
• Contribute to a fair and equitable environment that supports a diverse workforce and act as a brand ambassador for the business area and bank.

Benefits

• Health and well-being benefits
• Savings and retirement programs
• Paid time off, including Vacation PTO, Flex PTO, and Holiday PTO
• Banking benefits and discounts
• Career development
• Reward and recognition
• Variable compensation and incentive awards may be available, generally through participation in an incentive plan
• Training and onboarding
• Access to an online learning platform and mentoring programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree