Executive Assistant (3-Month Contract)

Sephora•Toronto, ON

2d•CA$76,000 - CA$94,000•Hybrid

About The Position

As Executive Assistant, you’ll provide a range of administrative and office support to senior executives while helping create a smooth, organized, and professional experience for the teams you support. The work you do will impact beauty by keeping priorities moving, supporting day-to-day operations, and helping leaders stay focused on what matters most. You’ll be part of a collaborative team that’s united in beauty and equally passionate about service, discretion, and operational excellence.

Requirements

5+ years of executive assistant experience
Strong organizational and multitasking skills, with the ability to manage competing priorities in a fast-paced environment
High degree of initiative and can work independently while collaborating effectively with a team
Discretion and professionalism needed to handle sensitive and confidential matters
Proficient in Microsoft applications, including Word, Excel, PowerPoint, and Outlook
Resourceful and creative problem solver with strong attention to detail and a high level of accuracy
Strong interpersonal and communication skills and bring a professional, discreet, personable, and client service driven approach
Flexible with hours and available to work overtime when required

Responsibilities

Manage daily calendars, including meetings, appointments, and travel arrangements for Executive Leader(s), including local, national, and international travel when applicable
Manage expenses and submit expense reports for Executive Leader(s) in a timely manner
Support office management to ensure a clean, organized, and professional working environment for your department’s area
Be present in office a minimum of 3 to 4 days a week to ensure office standards are maintained
Provide coverage and support for the Office Manager/Receptionist when they are absent
Collaborate with the Senior Executive Assistant on scheduling to ensure there is adequate office support each day
Support set-up and tear-down for department events and larger company events such as Town Halls, social events, holiday parties, annual conferences, and other key moments
Support shipping, receiving, storage, and gratis/product distribution for your team
Provide a high level of administrative support, ensuring quality service and professionalism in every interaction
Handle confidential and urgent departmental matters with discretion and sound judgement
Manage priorities efficiently in a multi-tasked environment and ensure deadlines are met
Act as a liaison with internal and external partners at all levels of the organization
Use professional judgement to screen, prioritize, and determine actions for incoming calls and inquiries
Organize data, update reports and presentation materials, and support team events, meetings, and trainings
Collect and track data, research information, sort and distribute mail, balance and process expense reports, schedule and organize meetings, and complete other administrative assignments as required

Benefits

Medical, dental, vision, life, and disability coverage
Well-Being@Sephora program to support mental, financial, physical, and social well-being
Hybrid work schedule
Vacation and flex days
Maternity/paternity leave
Access to training and development programs and resources
30% discount on all merchandise/services
Opportunities for gratis
Flash sale discounts on LVMH brands
Volunteer and donation matching
Employee Assistance Program
Free mental health resources with 24/7 access to Dialogue