Executive Assistant

Capital Consultants Management Corporation•Scottsdale, AZ

33d

About The Position

Are you an Administrative Professional who loves collaborating with team members to achieve company goals? Are you looking for a place where your input and suggestions are encouraged? Look no further! Were CCMC; a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community. Our team is growing and were seeking an experienced Executive Assistant to support the CCMC Executive Team and will function as an integral part of the office.

Requirements

Minimum of four years of experience as a C-suite assistant supporting several executives at the same time
High school diploma required
Extreme proficiency with Microsoft Office Suite with the ability to learn new or updated software
Extensive knowledge of office management and administration, clerical procedures and recordkeeping systems
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills
Ability to meet deadlines
Highly responsive as well as proactive
Ability to effectively take initiate and apply sound judgement
Work occasional hours outside of regular schedule for meetings
Must pass a pre-employment drug screen and background check
If driving is, or becomes, a requirement of the role, it is required, at all times, that you hold a valid state drivers license for the class of vehicle you are driving, maintain a clean motor vehicle report, and hold current automobile insurance at statutory limits. You must notify Human Resources immediately regarding any change to your motor vehicle standing. CCMC may periodically review motor vehicle reports to ensure compliance with these requirements.
Mobility: Ability to walk the grounds long distances in various weather conditions.
Lifting and Carrying: Occasionally lifting and carrying supplies or equipment up to 25 pounds.
Extended Sitting or Standing: Capability to sit or stand for extended periods during meetings or events.
Manual Dexterity: Skills in using technology, including computers and mobile devices.
Driving : Ability to operate vehicle to perform certain job functions. (Please note: We will request and review an MVR at the time of hire and on a periodic basis thereafter to ensure that employees maintain a satisfactory driving status.)
We are committed to creating an inclusive and accessible work environment. If you require reasonable accommodations during the application process or in performing the job duties as described in the posting, please email [email protected] so we can review next steps together.

Nice To Haves

Associates or Bachelors degree in Office or Business Administration or related field preferred

Responsibilities

Complete a broad variety of administrative tasks that facilitate the executive team in their ability to effectively lead the organization
Assist with special projects and serve as a primary point of contact for internal and external colleagues on all matters pertaining to the executive team
Act as point of contact of highly confidential and critical matters
Help draft, design, edit and produce complex documents, reports and presentations
Composes and prepares correspondence
Arrange travel and accommodations for executives
Manage expenses and required reporting
Manage schedules and calendars including arranging for organizational meetings and events
Take notes and record minutes
Manage the day-to-day calendar needs of the executive team
Screen, respond and/or greet visitors and decide if they should be able to meet with the executives

Benefits

Comprehensive benefits package including medical, dental, vision and life insurance
Wellness program
Flexible Spending Accounts
Company-matching 401k contributions
Paid vacation, holiday and volunteer time
Company-paid Short-term Disability
Optional Long-term Disability
Employee assistance program
Optional Pet Insurance
Training and educational assistance
Career development and growth opportunities
Schedule flexibility
Perhaps most importantly, a service-oriented team who is dedicated to your success!