Executive Asstistant - Admin

Carle Health•Champaign, IL

4d•Onsite

About The Position

The Executive Assistant serves as the principle assistant assigned to two (2) to three (3) executives and is part of the administrative support team. Reports to a Vice President. The role is defined and impacted by the working relationship established with the assigned executives. The work ranges from standard office support assignments to performance of administrative duties involving decision-making and judgment. Public contact is a major component, requiring excellent customer service skills and involving both internal and external contacts. Confidentiality is required. You will be part of a mission-driven organization dedicated to making a positive impact in healthcare. We offer competitive compensation, comprehensive benefits, and the opportunity to support influential leaders shaping the future of our workforce. If you are a collaborative and detail-oriented professional with a passion for excellence, we invite you to apply and contribute to Carle Health’s commitment to exceptional care and leadership.

Requirements

High School Diploma or G.E.D
Administrative Assistant
Minimum of 5 years of Executive Assistant experience supporting senior leaders, preferably in environments with a high degree of confidentiality.
Exceptional customer service, communication, and interpersonal skills.
Demonstrated ability to manage multiple priorities with discretion and sound judgment.
Advanced proficiency in Microsoft Office Suite and virtual collaboration tools.

Nice To Haves

Professional administrative certifications preferred.

Responsibilities

Performs administrative and secretarial duties with wide latitude for exercising discretion and judgment, including identifying and resolving problems that would not require the executive's direct involvement.
Independently researches, develops and composes presentation materials and correspondence as needed for the executive to use in a variety of settings.
Manages access to the executive by screening calls and visitors to determine appropriate course of action.
Uses judgment and independence to make changes to schedules and matters of the executive.
Prevents scheduling conflicts or anticipates and resolves conflicts competing with executive's schedule and or priorities.
Plans and organizes retreats, conferences and/or annual meetings for the executive.
Makes travel arrangements as needed.
Locates and assembles information for various reports and conferences.
Organizes and assimilates documents for meetings and may attend meetings to prepare minutes of the meeting.