Executive Assistant

Procon Consulting•McLean, VA

9h•Onsite

About The Position

Procon is a top-ranked construction management and technology consulting firm with 25 years of experience delivering high-impact projects across the U.S. and worldwide. An ENR Top 100 CM/PM firm for five consecutive years, we specialize in program management, project controls, commissioning, and virtual intelligence, and offer an excellent platform to grow your career while shaping the future of the built environment. Procon is seeking an Executive Assistant to support our CEO. This is a highly visible role that plays a critical part in enabling executive leadership and supporting the day-to-day operations of the organization. This position is based onsite in McLean, VA and requires regular in-office presence to effectively support the CEO and collaborate with internal and external stakeholders. The Executive Assistant will provide high-level administrative and organizational support to the CEO, ensuring the smooth and efficient operation of the executive office. This role requires a highly organized, proactive, and discreet individual with strong communication and interpersonal skills. The ideal candidate thrives in a fast-paced environment, anticipates needs, and exercises sound judgment in managing competing priorities.

Requirements

Proven experience supporting senior executives, preferably at the C-suite level
Exceptional organizational and time management skills
Strong written and verbal communication skills
High level of discretion and professionalism
Ability to manage multiple priorities and adapt in a fast-paced environment
Proficiency in Microsoft Office and communication tools

Responsibilities

Manage and coordinate a complex calendar, including meetings, appointments, and travel
Align and integrate business and personal scheduling to optimize the CEO’s time and productivity
Anticipate scheduling conflicts and proactively adjust priorities
Serve as a primary point of contact between the CEO and internal and external stakeholders
Screen and manage emails, calls, and correspondence, ensuring timely and appropriate responses
Review and organize inbox categories (promotions, social, updates), flagging relevant items such as webinars, events, and industry updates
Identify and prioritize urgent or time-sensitive communications, including compliance notices and DocuSign requests
Act as a gatekeeper by prioritizing incoming requests and protecting the CEO’s time
Coordinate meeting logistics, including scheduling, conference room bookings, and catering
Attend meetings as needed, take notes, and distribute follow-ups
Coordinate lunches, reservations, and activities with employees, clients, and business partners
Support recurring engagement, including monthly meetings with key employees and external partners
Arrange travel itineraries, accommodations, and logistics aligned with the CEO’s preferences
Manage and submit expense reports through Concur, ensuring accuracy and timeliness
Prepare and edit reports, presentations, and executive-level communications
Maintain organized electronic and physical filing systems
Support preparation of monthly and quarterly executive leadership reports
Assist with special projects, research, and presentations
Collaborate cross-functionally to support key initiatives and business priorities
Oversee organization of the CEO’s office, including supplies and general upkeep
Coordinate LinkedIn posts, holiday cards, and executive gifting
Provide limited support for personal tasks and errands as needed
Support planning and coordination of events, including industry groups and associations such as Vistage, MLSoC, VACC, AACC, CMAA, and SAME
Assist with logistics, scheduling, and follow-up for external engagements
Build and maintain strong relationships with internal teams, clients, and partners
Serve as a trusted liaison representing the CEO with professionalism
Handle sensitive and confidential information with the highest level of discretion