Executive Assistant

BYLD Inc•Denver, CO

9d•$70,000 - $90,000•Onsite

About The Position

This multifaceted role combines responsibilities of an Executive Assistant, Office Manager, and Marketing Lead, requiring exceptional organizational skills, creative vision, and a passion for delivering outstanding experiences for employees, clients, and stakeholders. The EA will work closely with the CEO and leadership team to ensure seamless operations, a welcoming office environment, and a cohesive brand strategy that reflects BYLD’s innovative approach to construction technology. This is an in-office position.

Requirements

Bachelor’s degree in Marketing, Business Administration, Communications, or a related field.
5+ years of experience in executive assistance, office management, or marketing, preferably in a technology or construction-related industry.
Exceptional organizational and multitasking skills, with the ability to prioritize and manage competing demands.
Strong creative vision and experience managing brand identity, marketing campaigns, and visual content creation.
Proficiency in tools like Microsoft Office, email marketing platforms (e.g., Mailchimp), and social media management tools.
Experience coordinating travel, events, and office logistics with a focus on hospitality and professionalism.
Excellent communication skills, both written and verbal, with a knack for crafting compelling brand narratives.
Ability to work independently and collaboratively in a fast-paced, innovative environment.
Passion for construction technology and a commitment to representing BYLD’s mission and values.

Responsibilities

Act as a strategic extension of executive leadership, managing day-to-day operations and ensuring seamless execution of priorities
Oversee office hospitality
Shape and elevate the company’s brand presence
Schedule and coordinate meetings, appointments, and conference calls across multiple time zones and stakeholders, ensuring optimal time management and preparation.
Manage CEO calendar and email communications, including scheduling, invites, confirmations, and inbox prioritization, drafting responses, flagging critical items, and ensuring all engagements are accurate, timely, and actioned appropriately.
Arrange domestic and international travel plans across Leadership, including flights, lodging, car rentals, and itineraries, with attention to cost efficiency and comfort, handling last-minute changes quickly and efficiently.
Handle occasional personal tasks, appointments, reservations, and errands for the CEO as needed, maintaining discretion and professionalism.
Prepare and organize documents, presentations, food & beverage, and reports for executive/Leadership meetings and stakeholder engagements.
Support data entry and CRM updates.
Coordinate and facilitate notary services as needed, including preparing documents, ensuring proper execution, and liaising with internal teams or external providers.
Lead and execute special projects as needed, often cross-functional in scope.
Assist with expense tracking and receipt management for multiple team members.
Coordinate Quarterly BYLD Board and BYLD Team meeting logistics including scheduling, calendar holds, location/virtual setup, and attendee communication.
Maintain organized records of Board documents, minutes, and historical materials for easy access and reference.
Capture clear Weekly / Monthly Leadership meeting notes and action items and track follow-ups to ensure completion.
Support internal communication cadence by coordinating updates, reminders, and key announcements across the team.
Represent executives in select meetings, capture key insights, and provide clear, actionable summaries.
Oversee daily office operations, ensuring a clean, organized, and professional workspace that reflects BYLD’s brand identity.
Manage office scheduling, including coordinating events and visitor logistics.
Maintain office aesthetics, including plant care, furnishings, artwork, decor, music, and scent to create an inviting and innovative environment.
Ensure exceptional customer and employee hospitality by curating music, snacks, coffee, drinks, occasional flowers, and holiday décor, to enhance the office experience and team culture and team building.
Oversee cleaning schedules and coordinate with vendors to maintain a pristine office and warehouse spaces.
Manage digital signage and graphics to promote company updates, events, or brand messaging within the office and warehouses.
Develop and execute eBlast campaigns to engage clients, partners, and stakeholders, ensuring consistent messaging and high open rates.
Collaborate with third-party graphic designers to produce visually compelling marketing materials, ensuring alignment with BYLD’s brand standards.
Manage and schedule regular LinkedIn posts to enhance brand visibility, showcase thought leadership and highlight company achievements.
Coordinate photo and video shoots for construction projects across the country, capturing high-quality content for marketing and promotional use.
Oversee website updates, ensuring content is current, and user-friendly.
Monitor and analyze marketing campaign performance, providing reports and recommendations to optimize reach and impact.
Prepare materials, presentations, and briefing documents for internal and external meetings.
Coordinate the design, production, and ordering of branded materials (apparel, signage, marketing collateral) in alignment with brand standards.
Manage branding vendor communication, quotes, timelines, and order tracking to ensure accurate and timely delivery.
Maintain inventory of branded items and proactively reorder as needed to support team, events, and client needs.
Systems Architecture & Process Documentation
Agile Deadline & Priority Management
Strategic Resource & Workload Optimization
Human Capital Analytics & Lifecycle Metrics
Cross-Functional Leadership Collaboration
Autonomous Decision-Making & Accountability
Critical Self-Review & Analytical Problem-Solving
Regulatory Compliance & Policy Governance