Executive Assistant

Glass Lewis & Co • Toronto, ON

120d • CA$80,000 - CA$90,000

About The Position

The Executive Assistant provides high-level administrative and strategic support to the CEO and executive team in a fast-paced financial services environment. The role acts as a key partner to the CEO and executive team by managing and anticipating complex priorities and ensuring executives’ time and strategic objectives are optimized. The EA is expected to operate with confidentiality, professionalism, and exceptional organizational capability.

Requirements

• 5+ years of executive support experience (preferably in financial services or professional services).
• Strong verbal and written communication skills.
• Effective relationship-building and diplomacy skills.
• Exceptional organization, prioritization, and problem-solving ability.
• Ability to anticipate the needs of executives and proactively meet those needs with minimal guidance and supervision.
• Ability to handle confidential information with professionalism.
• Ability to work flexible hours (occasional early mornings/late evenings and weekends).

Responsibilities

• Manage and optimize complex executive calendars with proactive conflict resolution.
• Coordinate national and international travel arrangements (itineraries, accommodations, visas, expenses).
• Prepare, edit, and distribute professional documents, correspondence, reports, and presentations.
• Handle confidential and sensitive information with utmost discretion.
• Support the CEO in managing regular cadence of executive team meetings, including agenda preparation and follow-ups.
• Organize logistics for internal/external meetings and events (agendas, venues, materials, catering) including executive team offsites and investor or client events as needed.
• Support and assist executive team members with project management.
• Take lead on all board meeting planning & logistics.
• Support board material development and distribution, including agenda development, minutes, decks and documentation.
• Serve as a key liaison between Board members and senior leadership.
• Support onboarding for new directors.
• Oversee expense reporting and other administrative systems as required.
• Step in for occasional office management responsibilities when Office Manager is away or when additional support is needed.

Benefits

• employer-paid health and dental coverage
• life insurance
• pension plan

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed