(FWS) CCFI - Executive Assistant (Fall)

University of Oklahoma • Norman, OK

11d • $12 • Onsite

About The Position

The Executive Assistant FWS assists the Chief Executive Officer in providing support for the organization's day-to-day functions.

Requirements

• Must be currently enrolled in the Fall 2026 Term as an undergraduate student at the University of Oklahoma.
• Hiring contingent upon verification of current student status.
• Ability to operate a personal computer using e-mail, word processing and other applications related to assigned duties
• Ability to communicate effectively with others orally and in writing
• Ability to maintain effective working relationships with staff and volunteers
• Ability to both collaborate and work as part of a team and work independently
• Ability to maintain a positive attitude under stress
• Ability to be flexible and adapt to organizational change
• Knowledge of all job related policies and procedures
• Possess a valid driver’s license and insurance coverage as required by law

Nice To Haves

• None

Responsibilities

• Manage CEO’s calendar and help prioritize the high-volume demand for CEO’s time
• Disseminate information both internally and externally on CEO’s behalf
• Ensure CEO is prepared for all meetings and events, which may include preparing agendas, ordering food, ensuring supplies are available, room set up, etc.
• Assist directors and CEO with budget process, policy review, document formatting, etc. as requested
• Represent CCFI at various community outreach events and identify areas of potential collaboration
• Manage agency meeting agendas and schedule meeting rooms as required
• Identify opportunities for advocacy of the CCFI mission, including upcoming bills or law changes, government funding, etc.
• Contact legislators, city council, and other elected officials to schedule meetings and tours
• Manage the CCFI advocacy tracking document
• Draft letters to legislators for dissemination to the CCFI board and other stakeholders for needed advocacy efforts
• Assist the CEO when attending government events at all levels
• Stay apprised on current advocacy laws and regulations surrounding non-profits

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED