Covert Talent - Executive Assistant

JobRack

1d•£1,800•Remote

About The Position

Covert Talent is seeking an experienced Executive Assistant to become the trusted right hand to a music industry founder. This role involves triaging communication, coordinating priorities, and building systems across multiple businesses. The founder manages artists, songwriters, and producers, runs a production music library, and has launched a technology platform for tour managers. The Executive Assistant will be responsible for managing the founder's inbox, WhatsApp messages, diary, and action list, aiming to handle 80% of preparation and follow-up tasks. As capacity allows, there will be opportunities to assist with prospect research, outreach, Tour Advance demos, and marketing tasks. The ideal candidate will be proactive, detail-oriented, and possess strong judgment and communication skills.

Requirements

Proven experience as a senior EA supporting a busy founder or entrepreneur.
Initiative to identify tasks, suggest next steps, and act without prompting.
Careful attention to detail in written communication, scheduling, and follow-ups.
A reliable method for tracking tasks and keeping commitments, even with changing priorities.
Judgment to prioritize competing requests across multiple businesses.
Confidence in managing upwards: asking direct questions, providing reminders, and pushing back constructively.
Discretion and sound judgment with confidential correspondence, accounts, and business information.
Independence, with a clear understanding of what can be handled and when to involve the founder.
Excellent written communication skills.
Confidence dealing with clients and other external contacts.
Proficiency with digital tools, AI, and simple automations for organizing information and saving time.

Nice To Haves

Experience supporting one founder across more than one business.
Sales outreach or customer-facing experience.
Experience assisting with marketing or social media.
An interest in, or experience of, music, entertainment, or technology.
Experience building workflows and automations.

Responsibilities

Own the inbox: prioritize messages, draft replies, respond or delegate within agreed boundaries, and ensure important correspondence and deal information is easy to find.
Maintain a shared action list with clear owners and deadlines, and follow up until outstanding items are resolved.
Convert important WhatsApp messages and group conversations into actionable items, preventing requests from getting lost.
Transform voice notes and meeting debriefs into next steps, and provide a short daily brief on priorities, decisions, and recommended actions.
Coordinate the diary and meetings across the businesses, ensuring dedicated time for focused work.
Liaise with teams, artists, clients, and partners, maintaining the founder's tone and identifying when personal communication is required.
Improve everyday processes and utilize digital tools or automations to reduce repetitive work.
Assist with personal administration, travel research, gifts, and occasional ad hoc tasks.
Anticipate needs, flag competing priorities, and remind the founder when attention is required.
Support prospect research, outreach, follow-ups, and Tour Advance demo coordination as capacity allows.
Assist with marketing and social media tasks once core EA support is established.