Executive Assistant

Alberta Petroleum Marketing Commission • Calgary, AB

9d • Hybrid

About The Position

The Alberta Petroleum Marketing Commission (APMC) is seeking an Executive Assistant to provide high-level support to the VP, Natural Gas. The APMC is a Crown agent focused on enhancing the value of Alberta's petroleum resources, managing the province's royalty share, overseeing interests in the Sturgeon Refinery, and leading commercial ventures. As an arm's-length corporation of the Government of Alberta, the APMC is driven by performance, accountability, and innovation, with a team of professionals working with purpose and integrity to advance Alberta's energy future. This role is an opportunity to join a team that helps build a responsible, innovative, and resilient future for Alberta.

Requirements

• Minimum of 5-7 plus years of experience working with C-Suite Executives.
• Strong attention to detail and the ability to manage efficiently in a fast-paced, multi-tasked environment with grace, positivity, and a calm demeanour.
• Proven organizational and time management skills.
• A resourceful teammate that is proactive and demonstrates flexibility in adjusting to changing and often ambiguous work priorities.
• Ability to apply discretion and autonomy to make decisions within defined parameters.
• Strong verbal and written communication skills.
• Excellent interpersonal skills and the ability to work with different various levels of the organization and leadership.
• Advanced proficiency with Microsoft Office Suite (e.g.: Excel, Word, Visio, PowerPoint, Outlook, SharePoint).
• Excellent time management skills to ensure effective completion of all day-to-day activities.
• Ability to handle multiple issues/tasks seamlessly and calmly while consistently demonstrating respect and integrity.
• All applicants must be legally entitled to work in Canada at the time of application.

Nice To Haves

• Advanced education in business administration diploma or degree is considered an asset.
• Familiarity with Natural Gas Marketing.
• Direct work experience within the oil and gas commercial business with a background and knowledge across commercial functional areas (Deal Capture, Contracts, Scheduling, Risk, Invoicing & Accounting) is highly valued.
• Exposure to other energy industry segments will contribute to success in the role (crude oil, liquids, petrochemicals, foreign exchange, tax, legal, etc.).

Responsibilities

• Provide high-level executive support to the VP, Natural Gas, including strategic calendar management, meeting preparation, and ensuring readiness with relevant materials and briefings.
• Manage incoming communications, track and prioritize action items, and ensure timely follow-up using sound judgment and alignment with the Chief of Staff.
• Coordinate and support team operations, including planning cycles (goals, budgeting, reporting), meeting logistics, and preparation of presentations, agendas, and briefing materials.
• Support leadership and governance activities by drafting and editing Board materials, coordinating recruitment and onboarding, managing expenses, and collaborating with internal and external stakeholders.
• Lead and contribute to special projects, including research, analysis, and synthesizing complex information into clear reports for senior leadership and external audiences.
• Maintain confidentiality, ensure compliance with policies and records management practices, and foster strong cross-functional relationships across the organization and with external partners.

Benefits

• Immediate Vacation: No waiting period—your time off begins when you do.
• Comprehensive Benefits: Health, Dental & Wellness support including Health Spending Account.
• Flexible Support: Benefits that adapt to your lifestyle.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree