Executive Assistant

Travis County•2433 Ridgepoint Dr., TX

1d•Onsite

About The Position

The Travis County Tax Office is seeking an organized, proactive, and service-oriented Executive Assistant to provide high-level administrative support to the Tax Assessor-Collector and help ensure the efficient operation of a dynamic public office. This is more than an administrative role—it's an opportunity to support county initiatives, coordinate with community partners and government leaders, manage complex priorities, and contribute to exceptional public service. The ideal candidate is a skilled communicator with sound judgment, exceptional organizational abilities, and a commitment to professionalism, discretion, and customer service. If you thrive in a fast-paced environment, excel at managing competing priorities, and enjoy making a meaningful impact behind the scenes, we encourage you to apply and become an integral part of a team dedicated to serving the residents of Travis County. JOB SUMMARY: Provides specialized support for an Elected Official, Appointed Official, or Department Head in the execution of their responsibilities in the operation of County government. Serves as liaison between other officials, County personnel, attorneys, boards, commissions, state and local government officials and the general public. Resolves problems and issues by conducting research, analyzing and developing action-oriented strategies, handling special projects and assisting constituents seeking information or assistance. Oversees operational functions of the office, such as staffing, budgeting, payroll, and purchasing. Makes policy recommendation and advises the Official or Department Head in all matters. DISTINGUISHING CHARACTERISTICS: This is the fourth in a series of five administrative-related job classifications within the Administrative Support job family. This classification is distinguished from the Administrative Associate in that incumbents provide specific, dedicated support to an Official or Department Head as opposed to broader administrative support to the department or function. This classification is distinguished from the Executive Assistant-Elected Official in that incumbents recommend and advise to the Elected Official, Appointed Official or Department Head. Incumbents in this classification serve as the lead administrative official within their respective offices and perform administrative and office management functions. The major duties performed are administrative in nature and require a moderate degree of independent judgment, discretion, initiative and authority. The results of assigned projects may have direct impact on the achievement of departmental goals and objectives. Policy recommendations may have a regular impact the development of public policy.

Requirements

Bachelor's degree in Government, Public Administration, Business Administration or a directly related field AND three (3) years of responsible administrative experience in a service-oriented organization; OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Knowledge of County governmental policies and procedures.
Knowledge of Standard office administration practices and procedures.
Knowledge of Specialized subject matter.
Knowledge of Personnel rules and procedures.
Knowledge of Policies, practices, procedures and terminology of assigned function.
Knowledge of Accounting, purchasing and budgeting procedures and techniques.
Knowledge of Constituent interests and issues.
Knowledge of Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
Knowledge of Business letter writing, grammar and punctuation, and report preparation.
May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information.
Skill in Conducting research in areas of substantive importance.
Skill in Maintaining important files and records.
Skill in Compiling data and writing clear and comprehensive reports and letters.
Skill in Writing reports, business memos and other documents.
Skill in Interacting with leading public officials, County employees and the general public.
Skill in Interpreting policy and applying to situations as they arise.
Skill in Problem-solving and decision-making.
Skill in Both verbal and written communication.
Ability to Manage and organize diverse community and County activities.
Ability to Accurately receive, research, analyze, prioritize, and effectively communicate information.
Ability to Work independently within broad policy guidelines.
Ability to Set office priorities and ensure that work is performed in a timely manner.
Ability to Independently prepare correspondence, memorandums, and other materials.
Ability to Organize diverse activities.
Ability to Advise Elected Official or department head in substantive matters.
Ability to Perform responsible and complex administrative work involving the use of independent judgment.
Ability to Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.
Ability to Maintain confidential data and information for executive staff.
Ability to Assist in monitoring a budget, implementing, and maintaining filing and accounting systems.
Ability to Establish and maintain effective working relationships with County employees and officials, with representatives of outside private and public organizations, and with the general public.

Responsibilities

Reviews agenda items and prepares or briefs the Official or Department Head on relevant issues.
Monitors Commissioners Court meetings and assists in related functions.
Coordinates departmental activities by informing all parties involved in proceedings.
Prepares resolutions, proclamations, office correspondence and agenda requests.
Reviews incoming correspondence and recommends actions that require decisions.
Supervises administrative and clerical support staff to include daily work/community assignments, research projects, performance reviews, and other administrative tasks.
Prepares or assists in preparing and administering department budget.
Handles office transfers and budget amendments.
Serves as liaison to Auditor's Office.
Processes time sheets, travel vouchers, and purchase orders to ensure that controls and costs are within budget and auditing standards.
Prepares office correspondence and departmental memos.
Receives office visitors and officials and responds to telephone inquires.
May review and resolve problems with contracts, invoices and other official documents prior to official's signature.
May coordinate appointments, meetings, and calendars.
Organizes, prepares, and represents the Official or Department Head at neighborhood, community, budget, precinct, city/state or other key meetings, and commissioners work sessions, as required.
Responds to constituents' needs and updates the Official on issues affecting the County.
Responds to constituents seeking information or assistance from the official or department head or County government.
May conduct field visits and prepares reports on findings related to projects and activities.
May serve as liaison to other governmental and nongovernmental agencies and organizations, and on boards and commissions.
Serves as principal advisor to Appointed Official/Department Head on issues of importance.
May serve as an advisor to an Elected Official.
Proposes, designs and organizes legal, technical or policy development research projects.
Coordinates with other offices to execute them.
Organizes and implements departmental programs and activities.
Performs programmatic and administrative reviews.
Coordinates special projects, as required.
Performs other job-related duties as assigned.