Executive Assistant

Global Support and Development•Charlotte, NC

4d•Hybrid

About The Position

GSD is looking for an Executive Assistant to drive organizational success through proactive calendar management, complex international travel coordination, and high-level project support. You will act as a cohesive link between our executive team and functional departments, maintaining the highest standards of discretion and excellence as we work to strengthen local capacity in the face of the climate crisis.

Requirements

Seven (7) or more years of relevant experience as an executive assistant to a senior leadership position
Experience supporting in-office and remote staff
Project management experience required
Excellent computer skills, to include competency with Google Suite
Ability to manage time independently and coordinate multiple projects simultaneously under pressure
Confident and effective written and verbal communication, to include proofreading and editing
Cultural awareness and the ability to work collaboratively with a wide array of stakeholders to build relationships
Ability to proactively identify and critically think to solve problems
Exceptional organizational skills, attention to detail, and the ability to rapidly shift tasks
Experience working and/or traveling domestically and internationally
Ability to use hands, reach, and independently lift and move items weighing up to 20 pounds, carry, push, and pull or otherwise move objects
Ability to bend and stoop
Ability to sit and view a computer screen for extended periods of time
Ability to demonstrate manual dexterity to operate computer and other office equipment
Ability to communicate effectively with others

Nice To Haves

Certification preferred for project management
Working knowledge of Spanish and/or French desired

Responsibilities

Proactively manage executive calendars, scheduling, meetings, and shifting priorities while anticipating administrative needs
Coordinate domestic and international travel, itineraries, documentation, logistics, and last-minute travel changes
Support Salesforce CRM data entry relationships and contact management
Prepare, reconcile, and submit expense reports
Manage executive communications, information flow, and preparation of correspondence, memos, and internal communications
Maintain a high bar for quality through reliability and by rigorously reviewing work for accuracy and consistency
Plan and execute organizational events, off-sites, retreats, and leadership meetings including logistics, vendors, and budgets
When needed, be prepared to accompany Executives for high-profile engagements
Maintain professionalism, discretion, and strict confidentiality as applicable with all materials and matters
Cultivate high-trust partnerships across the organization, serving as a cohesive link between the Executive Team and all functional departments
Support strategic initiatives and special projects through coordination, communication, reporting, and presentation development
Prompt and action GSD’s core values of accountability, humility, and integrity in all work we conduct
Promote good stewardship of financial and other resources to achieve maximum benefit to those impacted by disaster or at risk of impact
Perform other duties as assigned