Executive Assistant

ARC'TERYX • Vancouver, BC

27d • Hybrid

About The Position

As an Executive Assistant, you bring exceptional organizational skills, with particular strength in managing schedules, time, and travel. Your prompt communication and proactive, solutions-focused approach ensure the leaders you support are always set up for success. Adaptable and composed, you thrive in dynamic environments that demand flexibility, consistently juggling multiple priorities with calm confidence.
This role is based out of our North Vancouver office, will regularly support in-office work, and is open to hybrid work.

The People and Culture (P&C) team partners with all aspects of the business to drive the continuous evolution of people and business practices. In this role, you will provide direct support to four (4) senior P&C leaders. You’ll also collaborate with a high performing network of Executive Assistants (EA) who support our senior leadership team across the business.

Requirements

• You have 4+ years’ Executive Assistant experience, and you are looking to grow your career as an EA
• You’re highly proficient in Microsoft Office and bring strong business acumen
• You excel at managing the logistics of multiple senior leaders, from agendas and pre-reads to action item follow-ups
• You have excellent time management skills and can confidently prioritize and adapt in dynamic environments
• You demonstrate sound judgement, emotional intelligence, and discretion in handling confidential and sensitive information
• You embrace technology to drive efficiency and business outcomes
• You’re comfortable building relationships across all levels of the organization and working in a hybrid/remote environment
• You create compelling PowerPoint presentations and develop polished, executive-ready materials
• You’re a travel logistics pro—comfortable managing complex, evolving itineraries
• You have a passion for your work, and for getting outside to Live It.

Responsibilities

• Managing complex calendars across time zones, anticipating conflicts, and proactively optimizing schedules
• Coordinating domestic and international travel, including multi-leg itineraries and last-minute changes
• Preparing accurate, timely expense reports in alignment with internal policies
• Managing inboxes with discretion, prioritizing communications, and ensuring timely follow-ups
• Creating meeting agendas, capturing notes, and tracking action items to ensure alignment
• Acting as a liaison to facilitate effective communication across departments
• Supporting logistics for in-office and off-site meetings, including room bookings, materials, and tech setup
• Planning and coordinating offsites, workshops, and Live It team experiences aligned with our culture and goals
• Anticipating executive needs and resolving potential issues before they arise
• Maintaining the highest level of confidentiality and serving as a trusted partner to senior leaders
• Building strong cross-functional relationships to support decision-making and strategic priorities
• Supporting team or project administrative tasks as needed
• Contributing to special projects and initiatives that drive operational efficiency and business outcomes
• Advancing your professional development based on your interests and career goals
• Identifying and implementing process improvements to streamline P&C operations
• Collaborating with other EAs to strengthen support across the P&C function and the broader business

Benefits

• Health & wellbeing - Extended health, dental, and vision coverage, including mental health support, fertility benefits, gender-affirming care and a 24/7 Employee Assistance Program (EAP).
• Financial wellbeing - RRSP matching and eligibility for Arc'teryx Annual Incentive Plan and access to Employee Stock Purchase program (ESPP) where applicable.
• Time & Flexibility - Paid time off, wellness time, and No Wasted Day program (dedicated paid days to get outside & explore).
• Family support - Parental leave top-up and a nesting period for new parents.
• Growth, community & gear - Professional development opportunities, Arc'teryx Academies (outdoor skill-building events), Employee Belonging Councils, and access to employee discounts and Pro Deals (exclusive discounted pricing on gear).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1-10 employees