Executive Assistant, Amazon Leo Legal

Amazon • Bellevue, WA

3d • $80,200 - $97,400 • Onsite

About The Position

Amazon Leo Legal is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant to support two Directors within the Amazon Leo Legal team. As an Executive Assistant, you will collaborate with various business partners in associated departments, as well as other Executive Assistants across multiple global stakeholder teams within the organization. You will proactively streamline their leaders' calendars, enabling efficient day-to-day operations. This role requires operating in a fast-paced, high-complexity environment with the ability to pivot quickly and act with minimal guidance. The role also requires managing highly complex and fluid calendaring needs, including team-wide Amazon Leo Legal events, with speed, precision, and strong judgment. As an Executive Assistant, you will be responsible for a wide range of critical activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as all–hands meetings and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. In this role, you’ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community. Working in a highly ambiguous environment, you will demonstrate initiative, complete tasks and projects quickly, and proactively take action without having to know the total picture. You will learn organizational structures and objectives of the teams you support, as well as build a strong internal network. You will apply a superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, a sense of humor, and most importantly, grace under pressure. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which will blossom into strong partnerships that provide opportunity for special projects with increased responsibility and long-term career growth. This role requires five (5) days a week in office. Export Control Requirement: Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Requirements

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management
• U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Nice To Haves

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Responsibilities

• Stays organized and operates effectively under pressure
• Communicates clearly and manages stakeholders effectively
• Collaborates cross-functionally
• Executes with speed, efficiency, and quality
• Builds mechanisms and improves processes
• Expertly manages complex executive calendars across multiple time zones for two Directors
• Maintains strict confidentiality regarding all calendar information and executive activities
• Conceptualizes and executes a diverse range of team events, from social gatherings to large-scale staff meeting agendas, global team meetings, and off-sites
• Designs and implements onsite team-building events that boost morale and foster collaboration
• Drives continuous improvement in team processes and project efficiency
• Has fun at work and helps others do the same
• Complex calendar management
• Tracking key deliverables
• Coordinating travel and expenses
• Organizing team activities and events (such as all–hands meetings and employee engagement activities)
• Coordinating meeting agendas
• Space planning
• Ad hoc project coordination

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED