Executive Assistant

AIDS Healthcare Foundation • Los Angeles, CA

18h

About The Position

AMAZING INDIVIDUALS WORKING FOR POSITIVE PEOPLE at AIDS Healthcare Foundation!
Does the idea of doing something that really makes a difference in people’s lives while being well-compensated intrigue you? Are you looking to work for an organization that encourages growth and success from each and every one of its employees?
If so, AIDS Healthcare Foundation is the place for you!
Founded in 1987, AIDS Healthcare Foundation is the largest specialized provider of HIV/AIDS medical care in the nation. Our mission is to provide cutting edge medicine and advocacy, regardless of ability to pay. Through our healthcare centers, pharmacies, health plan, research and other activities, AHF provides access to the latest HIV treatments for all who need them.
AHF’s core values are:
Patient-Centered
Value Employees
Respect for Diversity
Nimble
Fight for What’s Right
Please review our Advocacy page for the latest news on how AHF is Fighting for What’s Right! Advocacy News.
Benefits at AHF
AHF offers comprehensive benefits to help our employees do and be their very best! These benefits are intended to enhance employee physical, financial, spiritual and professional health.
YOUR CONTRIBUTION TO OUR SUCCESS!
An Executive Assistant (EA) reports contributes to AHF by assisting the President and the Senior Vice President as the division point of contact for the President and Senior Vice President. The EA has a welcoming presence and is the epicenter of knowledge and communication for the President. The EA reports to the Chief of Staff and assists the President and Senior Vice President by funneling critical information within the organization, both internally and externally.
The EA will lead assigned tasks and projects under the direction of the President, acting as a liaison between departments to connect employees with the appropriate contacts or Subject Matter Experts. Responsibilities include scheduling travel and conference activities through AmTrav and other approved methods, preparing monthly expense reports for review, generating and distributing reports and written communications, and managing the President’s and Senior Vice President’s appointments.
The EA enhances the reputation of AHF through understanding the importance and value of time management and contributes to improving the organization for the President by utilizing the latest technology and communication techniques. The EA is nimble in approaching various situations and communications with internal and external personnel and should exemplify the divisions' ability to “fight for what’s right” through clear documentation and organization. Assist the senior vice president, a liaison to the board, and participate in boarding meetings. Additional tasks and responsibilities are assigned as needed.
You will be a passionate advocate for our top initiatives.
To be successful as an EA it is crucial to ensure that the AHF Core Values and Mission stay top of mind with all that you do. At AHF we are nimble and able to adapt in a dynamic environment to assist in providing the best experience for our clients and workplace for our employees.
AHF has a collaborative organizational structure where staff are accountable to multiple leaders.
The EA will work as a part of a close-knit team to minimize conflicts, facilitate the development of productive working groups, demonstrate flexibility, and adapt to various situations with ease can enhance the experience of other members of AHF.

Responsibilities

• Assisting the President and the Senior Vice President as the division point of contact for the President and Senior Vice President.
• Funneling critical information within the organization, both internally and externally.
• Leading assigned tasks and projects under the direction of the President, acting as a liaison between departments to connect employees with the appropriate contacts or Subject Matter Experts.
• Scheduling travel and conference activities through AmTrav and other approved methods
• Preparing monthly expense reports for review
• Generating and distributing reports and written communications
• Managing the President’s and Senior Vice President’s appointments.
• Assist the senior vice president, a liaison to the board, and participate in boarding meetings.
• Additional tasks and responsibilities are assigned as needed.

Benefits

• AHF offers comprehensive benefits to help our employees do and be their very best!
• These benefits are intended to enhance employee physical, financial, spiritual and professional health.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed