Executive Assistant

Denver Museum of Nature & Science•Denver, CO

About The Position

The Denver Museum of Nature & Science is seeking an Executive Assistant to serve as a trusted partner to the Chief Development Officer and support the Development Division’s day-to-day operations. This role requires someone who thrives in a dynamic environment, possesses sound judgment, professionalism, and a collaborative spirit. The Executive Assistant will coordinate a complex calendar, prepare leaders for meetings, communicate with donors and community partners, support the Museum’s Board, assist with special events and projects, and ensure priorities move forward smoothly. This is an opportunity to utilize organizational talents in a role with a meaningful mission, supporting the Museum's goal to inspire the community's passion for nature and science.

Requirements

High School Diploma or equivalent.
5 years’ experience as an executive assistant.
5 years’ experience writing, copy editing, formatting, drafting agendas, correspondence, presentations, reports, and other written documents.
Ability to work evenings, weekends and holidays as needed.

Nice To Haves

Ability to anticipate needs
Event planning and project management experience
Experience with high-level executives
High attention to detail
Able to lead by example

Responsibilities

Directly supports Chief Development Officer in the Development Division.
Manages CDO calendar, scheduling, and travel: enters appointments, sets-up and tracks meetings, and provides relevant prep materials and appropriate follow-up.
Collaborates with Business Support Team to plan and direct all administrative, financial, and operational activities for the division.
Manages multiple tasks and responsibilities simultaneously and meets relevant deadlines.
Maintains and fosters external relationships with donors and community leaders.
Serves as board liaison with communication and assisting needs between Senior Leadership Team, Chief Development Officer, and Board.
At the discretion of CDO, provides a range of assistance to team members to support donor engagement, trainings, information dissemination, including presentation preparation, research, and writing.