Executive Assistant
Cadent•New York, NY
•$80,000 - $110,000•Onsite
About The Position
Cadent ignites seamless connections between brands, publishers & consumers. Our predictive AI orchestrates outcomes on any platform customers are on, across any media they consume & at any stage of the journey. We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role is responsible for managing complex schedules, coordinating cross-functional activities, and ensuring seamless day-to-day operations. The ideal candidate is detail-oriented, resourceful, and thrives in a fast-paced, high-growth environment.
Requirements
- 5+ years of experience supporting senior executives, preferably in a fast-paced or technology-driven environment
- Strong organizational and time management skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and adapt quickly to changing needs
- High level of discretion and professionalism when handling confidential information
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and collaboration tools (e.g., Slack, Zoom)
- Experience with calendar management across multiple stakeholders and time zones
- Must be legally authorized to work in the United States without employer sponsorship now or in the future
Nice To Haves
- Experience supporting C-level executives
- Experience in media, advertising, or technology environments
- Familiarity with expense management and travel platforms (e.g., Concur)
- Strong problem-solving skills and a proactive, solutions-oriented mindset
Responsibilities
- Manage complex calendars, including scheduling internal and external meetings across multiple time zones
- Prioritize and coordinate competing requests, ensuring alignment with business priorities
- Prepare agendas, materials, and briefing documents for meetings
- Track action items and follow-ups to ensure timely completion
- Serve as a primary point of contact between executives and internal/external stakeholders
- Draft, review, and manage communications on behalf of executives
- Coordinate cross-functional meetings and ensure alignment across teams
- Maintain a high level of professionalism and confidentiality in all interactions
- Arrange domestic and international travel, including flights, accommodations, and itineraries – paying attention to individual executive preferences
- Manage expense reporting and reconciliation in a timely manner
- Coordinate logistics for offsites, team events, and executive meetings
- Proactively create packages to prepare executives for travel prior to their departure
- Support special projects, presentations, and reporting as needed
- Assist in preparing materials for leadership meetings, board meetings, and client engagements – including follow up materials, notes and takeaways
- Identify opportunities to improve processes and increase efficiency
- Partner with other administrative staff to ensure coverage and continuity
- Act as back-up and overflow support for office management activities, including setting up/breaking down for internal and external meetings, managing office supplies, etc.
Benefits
- Inclusive health, dental, and vision plans built to support diverse lifestyles
- Enhanced support for reproductive health, family planning, and new parents
- Employer contribution to HSA
- Voluntary Benefits: Pet Insurance, LegalEase Legal Assistance, Critical Illness, Hospital Indemnity, and Accident coverages
- Generous and inclusive paid parental leave
- Mental health support and Employee Assistance Program (EAP)
- Free access to the Calm App
- Monthly Wellness reimbursement
- Special discounts through LifeMart and Plum Benefits
- Flexible Time Off (FTO) policy and company breaks
- 11 observed Federal holidays
- Summer Fridays between Memorial Day and Labor Day
- Employee Resource Groups that foster connection and community
- DEI programming and initiatives
- Company-sponsored events to bring employees together
- 401(k) participation with discretionary employer match
- Life, Short-term, and Long-term Disability coverage
- Cell phone and WiFi stipend
- Pre-tax commuter benefits
- Access to certified financial coaches and planning tools
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
