Executive Assistant
NBCUniversal•New York, NY
•$70,000 - $85,000•Onsite
About The Position
NBCUniversal is seeking an Executive Assistant who will be responsible for supporting two Senior Vice Presidents (SVPs), Workplace Operations with day-to-day administrative functions and operational duties. This role will also handle special projects as assigned. The ideal candidate for this position has exemplary planning and time management skills and can manage multiple priorities at time.
Requirements
- 3-5+ years prior relevant experience, supporting senior Executives
- Exceptional communications skills (verbal and written) and strong interpersonal and communication skills
- Proficient with MS Office - Outlook/Word/Excel/PowerPoint
- Ability to successfully multi-task and meet deadlines
- Excellent at problem-solving, taking initiative, and being very resourceful
- Excellent writing and organizational skills with attention to detail
- Ability to exercise a high level of discretion in handling confidential and sensitive information
- Keen understanding of how to consistently “move the ball forward” in varied circumstances
- Willingness to travel and work overtime, and on weekends with short notice
- Must be willing to work in New York City office
- Must have unrestricted work authorization to work in the United States
- Must be 18 years or older
Responsibilities
- Provide administrative support: calendar management, book travel and process expenses, execute various department projects
- Manage and track calendars proactively, looking ahead to anticipate needs and keep the executive’s schedule running smoothly
- Help to plan and execute events such as: client dinners, departmental lunches, and group onsite and offsite with end-to-end support pre and during events.
- Organize internal and external meetings
- Schedule appointments and maintain calendar
- Manage & oversee relevant invoicing, vendor agreements, etc
- Develop and maintain positive relationships with stakeholder teams, administrative teams, IT and facilities teams
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate team members
Benefits
- medical insurance
- dental insurance
- vision insurance
- 401(k)
- paid leave
- tuition reimbursement
- a variety of other discounts and perks
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
